AP Vendor Management Specialist #35027
Accounting Finance
Philadelphia, PA Contract Aug 22, 2023
Contemporary Staffing Solutions is seeking an AP Vendor Management Specialist to join our client in Philadelphia, PA! The AP Vendor Management Specialist is primarily responsible for maintaining the integrity of the vendor master file data, performing vendor maintenance, providing payables customer service to vendors, business units, and customers, and resolving exceptions and issues on invoices to maintain approval routing and payment processing. This Contract-to-Possible Hire opportunity is offering $25-$26/HR!

Responsibilities of the AP Vendor Management Specialist include:
  1. Invoice Processing:
    • Receive and review invoices from vendors for accuracy and completeness.
    • Verify that invoices match purchase orders and delivery receipts.
    • Code invoices appropriately and enter them into the accounting system.
  2. Payment Processing:
    • Schedule and process payments to vendors in accordance with payment terms and company policies.
    • Ensure timely and accurate payment of invoices to maintain good vendor relationships.
    • Implement payment controls and procedures to prevent fraud and errors.
  3. Vendor Communication:
    • Communicate with vendors regarding invoice discrepancies, payment inquiries, and other related matters.
    • Handle vendor inquiries professionally and in a timely manner.
  4. Record Maintenance:
    • Maintain accurate and up-to-date records of all vendor transactions.
    • Reconcile vendor statements with accounts payable records.
    • Generate and analyze reports related to accounts payable as needed.
  5. Compliance and Documentation:
    • Ensure compliance with company policies and relevant accounting standards.
    • Keep track of tax regulations and ensure proper tax documentation for vendor payments.
    • Assist in the preparation of financial reports and audits related to accounts payable.
  6. Process Improvement:
    • Continuously identify opportunities for process improvement and efficiency in the accounts payable function.
    • Collaborate with other departments to streamline procurement and payment processes.

Requirements of the AP Vendor Management Specialist include:
  • 2+ years of experience with the set up and maintenance of vendor records or similar experience ???????
  • Proficient user of Microsoft Excel
  • Excellent oral and written communication skills
  • Detail oriented with strong organizational skills
  • Ability to work as part of a team or independently as needed
  • Strong problem-solving skills
  • Be able to prioritize workload in a fast-paced environment
  • Ability to multi-task and learn new skills
  • Strong attention to detail, analytical skills, and initiative
  • Work with a sense of urgency when dealing with time sensitive matters

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.