Part-time Administrative Assistant to COO & CFO (Hybrid) #34519
Office Call Center
PhiladelphiaPA Contract To Hire Jun 1, 2023
Contemporary Staffing Solutions is seeking an administrative professional to join our client for a hybrid role in Philadelphia, PA! The Part-time Administrative Assistant to COO & CFO is primarily responsible for providing high-level administrative support to both executives. You will be responsible for managing their schedules, coordinating meetings and appointments, handling correspondence, and performing various administrative tasks to ensure smooth operations within the organization. This Contract-to-Possible Hire opportunity is offering $22-$26/HR based on experience! 

Responsibilities of the Part-time Administrative Assistant to COO & CFO include:
  • Schedule management: Coordinate and manage the COO and CFO's calendars, including scheduling meetings, appointments, and travel arrangements. Ensure that all commitments are organized efficiently and conflicts are minimized.
  • Meeting coordination: Arrange and prepare materials for meetings, including agendas, presentations, and other relevant documents. Attend meetings, take minutes, and distribute them to relevant stakeholders. Follow up on action items and ensure deadlines are met.
  • Correspondence and communication: Handle incoming and outgoing communications, including phone calls, emails, and letters. Prioritize and respond to inquiries and requests, escalating urgent matters to the appropriate individuals. Maintain confidentiality in handling sensitive information.
  • Document preparation and management: Create, edit, and format documents, reports, and presentations. Proofread and review materials for accuracy and clarity. Maintain organized files, both physical and digital, for easy retrieval and reference.
  • Travel arrangements: Coordinate travel arrangements, including booking flights, accommodations, and ground transportation. Prepare itineraries and ensure all travel-related details are well-organized and communicated to the executives.
  • Expense management: Assist with the COO and CFO's expense reports, including collecting receipts, coding expenses, and submitting reports in a timely manner. Monitor and reconcile credit card statements as required.
  • Office coordination: Collaborate with other administrative staff to ensure the smooth operation of the office. Order and maintain office supplies, equipment, and services as needed. Assist in organizing company events and functions.
  • Miscellaneous tasks: Handle ad-hoc assignments and assist with special projects as assigned by the COO and CFO. Adapt to changing priorities and manage multiple tasks simultaneously.
Qualifications of the Part-time Administrative Assistant to COO & CFO include:
  • Proven experience as an executive or administrative assistant, preferably supporting C-suite executives.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and calendar management software. Experience with SharePoint. 
  • Attention to detail and the ability to maintain a high level of accuracy.
  • Discretion and professionalism in handling sensitive and confidential information.
  • Strong interpersonal skills to interact with individuals at all levels of the organization.
  • Flexibility to adapt to changing priorities and work independently as well as part of a team.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: