Shipping Administrative Assistant #34538
Other Area(s)
King of PrussiaPA Contract To Hire May 24, 2023
Contemporary Staffing Solutions is seeking a Shipping Administrative Assistant to join our client in King of Prussia, PA! The Shipping Administrative Assistant is primarily responsible for coordinating and facilitating the efficient and accurate flow of goods within the organization. This includes receiving incoming shipments, inspecting and verifying their contents, preparing items for outgoing shipments, and maintaining accurate records of inventory and transactions. You will work closely with various departments, suppliers, and carriers to ensure timely and accurate delivery of goods. This Contract-to-Hire opportunity is offering $20/HR! 

Responsibilities of the Shipping Administrative Assistant include:
  • Receive and inspect incoming shipments of goods, materials, or supplies.
  • Verify the accuracy of shipment contents by comparing them with purchase orders or invoices.
  • Record and document all incoming and outgoing shipments, including relevant information such as quantities, damages, and discrepancies.
  • Prepare and package outgoing shipments, ensuring proper labeling, packaging, and documentation.
  • Coordinate with suppliers, carriers, and internal departments to schedule pickups, deliveries, and shipments.
  • Maintain inventory records and track stock levels to ensure adequate supply and minimize stock outs.
  • Conduct regular inventory audits to reconcile physical stock with the recorded inventory.
  • Organize and maintain the shipping/receiving area, ensuring cleanliness and safety.
  • Operate forklifts, pallet jacks, and other material handling equipment safely and efficiently.
  • Collaborate with other team members and departments to resolve any issues or discrepancies related to shipments or inventory.
  • Communicate effectively with suppliers, carriers, and internal stakeholders to address inquiries, provide status updates, and resolve any shipping-related concerns.
  • Adhere to company policies and procedures regarding shipping, receiving, and inventory management.
  • Comply with relevant safety regulations and guidelines to maintain a safe work environment.
  • Assist in other warehouse or logistics-related tasks as needed.
Qualifications of the Shipping Administrative Assistant include:
  • High school diploma or equivalent; additional education or training in logistics or supply chain management is a plus.
  • Proven experience working in a shipping/receiving or warehouse environment.
  • Familiarity with inventory management systems and software.
  • Proficiency in using forklifts, pallet jacks, and other material handling equipment.
  • Strong attention to detail and accuracy in record-keeping.
  • Excellent organizational and time management skills.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Effective communication skills, both verbal and written.
  • Basic computer skills, including experience with email, spreadsheets, and inventory management software.
  • Physical stamina and ability to lift and move heavy items.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: