Contemporary Staffing Solutions is currently seeking an experienced Executive Assistant to join our client's team in Newark, DE. As the Executive Assistant, you will play a pivotal role in supporting key executives, including the CFO, Senior Vice President of Finance and Treasurer, and Chief Information Officer and Senior Vice President. Your responsibilities will encompass a wide range of administrative tasks, ensuring the smooth functioning of the Executive Department. This is a Direct-Hire opportunity with a competitive salary of $70,000 per year.

Key Responsibilities:

• Provide comprehensive administrative support to the CFO, Senior Vice President of Finance and Treasurer, and Chief Information Officer and Senior Vice President.
• Efficiently manage calendars, schedule appointments, and maintain electronic calendars and day planners.
• Facilitate travel and lodging arrangements as needed and handle conference and training registrations.
• Oversee corporate credit card accounts, including enrollment, updates, and preparation of monthly invoices for accounts payable.
• Review, record, and distribute the monthly Employee Receivable account from the Accounting Department.
• Assist the Senior Staff Accountant with SEC filings by obtaining signatures and maintaining filing records.
• Maintain electronic files pertaining to Letters of Credit.
• Collaborate with the CEO's Executive Assistant to ensure seamless departmental operations.
• Provide administrative support to the Rates and Regulatory Department, including assistance with rate applications and regulatory filings.
• Handle the filing of regulatory documents with the PSC and other relevant parties.
• Offer general administrative support to corporate executives.
• Maintain the Petty Cash drawer, process reimbursements, complete reconciliations, and request replenishments as necessary.
• Manage incoming deliveries from Federal Express, UPS, USPS, DHL.
• Provide support to other executive administrative assistants and personnel.
• Coordinate the preparation and submission of SRF Loan Application documents.
• Perform any other appropriate functions as requested and required.

Qualifications:

• Associate Degree in Business or a related field, with a minimum of five years of relevant experience, or equivalent ten years of related experience.
• Proficiency in word processing and spreadsheet software.
• Strong multitasking abilities, capable of supporting multiple individuals.
• Highly organized and able to maintain confidentiality.
• Proficient in keyboard usage, including computers, typewriters, telephones, and calculators.
• Exceptional written and verbal communication skills.
• Quick learner with the ability to grasp related processes and methods.
• Basic understanding of business math and accounting concepts.