Legal Assistant (Hybrid) #34705
Legal
Miami, FL Direct Hire Jun 23, 2023
Contemporary Staffing Solutions is seeking a Legal Assistant to join our client for a hybrid opportunity in Miami, FL! The Legal Assistant is primarily responsible for managing, producing and processing administrative and client-specific information in a manner that ensures that the client successfully meets its business and client service objectives. Providing support to timekeepers and working as part of a virtual support team, the Legal Assistant is responsible for complex work that requires knowledge of litigation practice, knowledge of procedures and filing requirements of the courts and government agencies, and knowledge of and adherence to compliance policies (e.g. conflicts of interest, privacy, deadline docketing, misuse of inside information). This Direct-Hire opportunity offers $70,000-$80,000/year! 

Responsibilities of the Legal Assistant include:
  • Type, edit, format, and proofread a variety of moderate to complex documents.
  • Independently perform full range of administrative support
  • File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces using established firm and department protocols for Filesite and document naming conventions.
  • Delegate work to firm resources to effectively complete work assignments
  • Assemble documents in preparation for electronic filing with courts and agencies on behalf of a timekeeper.
  • Understand month-end closing schedule and remind timekeepers that time must be released in InTapp to meet closing deadlines.
  • Edit billing narratives according to firm time entry standards in CMS or Prebill Viewer, including performing tasks within the Prebill Viewer
  • Manage administrative aspects of client/matter intake and management of the matter once opened, enter/obtain required information, identify New Business Intake "NBI" stage, finalize the draft engagement letter; communicate client billing standards and rates to appropriate individuals, ensure final engagement letter is provided to Matter Maintenance and stored in Virtual Files
  • Leverage firm tools, such as the portal and firm workspaces, to locate information, e.g., timekeeper standard billing rates, firm discounted rates, and rate ranges; firm time-entry standards and non-billable time recording.
  • Leverage Quick Look to obtain financial and other information.
  • Basic Lexis and internet research, as needed.
  • Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines.
  • Remind timekeepers of deadlines and anticipate their needs to enable them to focus on client/firm related matters.
  • Anticipate timekeeper's needs and follow up to ensure they are satisfied.

Qualifications of the Legal Assistant include:
  • Minimum two to four years of legal secretarial experience
  • Experience in handling a wide range of administrative tasks.
  • Experience making travel arrangements.
  • Ability to support multiple timekeepers in a fast paced, changing environment.
  • Ability to effectively manage conflicting priorities.
  • Excellent verbal, written, organization, analytical and interpersonal skills.
  • Outstanding client service and decision-making skills
  • Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions.
  • Familiarity with procedures of courts and regulatory agencies
  • Ability to work independently, with minimum supervision while also contributing to a team.
  • Demonstrates a high degree of professionalism, confidentiality, discretion, and decorum.
  • Responsiveness to timekeeper/client needs and follow-up where appropriate.
  • Good understanding of basic business relationships and client confidentiality principles
  • Proficient in the use of Microsoft Office (Word, Outlook, Excel, and PowerPoint), Interaction, Filesite, InTapp, CMS, PDF scanning, HotDocs, AccuRoute, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications.
  • Become familiar with firm information resources.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.

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