Office Manager (Hybrid) #34714
Admin/Office
Philadelphia, PA Direct Hire Jun 27, 2023
Contemporary Staffing Solutions is seeking an Office Manager to join our client for a hybrid opportunity in Philadelphia, PA! The Office Manager is primarily responsible for managing all the client's offices across the globe and be responsible for planning employee and company engagement events.  You will help support the team workforce by leading and driving engaging and energizing activities in office, while also making sure that teams have what they need to be successful. This is done through Teams, email, and in person. You’ll operate as the face of the client's HQ and mange receptionist duties for employees and visitors! This exciting Direct-Hire opportunity is offering $80,000-$100,000/year based on qualifications/experience! 

Responsibilities of the Office Manager include:
  • Help organize and support events, both in office and offsite
  • Develop new and impactful engagement projects and programs to enhance the in office  experience
  • Work collaboratively within the rest of the team to lead and run various programs
  • Listen to the needs of our team members both through formal meetings and informal conversations
  • Manage all office supplies and needs of the office including incoming and outgoing mail
  • Support guests or employees traveling to an office they are not familiar with - provide directions and needed information, add them to the building guest list, and ensure they have everything they need
  • Take pride in the appearance of the office and make it friendly for our employees and guests
  • Maintain adequately stocked kitchens and office supplies, restock paper and copy machine products, and general upkeep of office equipment
  • Manage our vendor for our onsite café
  • Order meals for the office when required
  • Ensure safety measures are in place
  • Ensure conference rooms are clean, functional and presentable
  • Manage corporate shipping and receiving for the office
  • Assist with facility improvement projects including furniture modifications, setups, and moves
  • Communicate with building management and security for any facilities needs
  • Partner with leadership on any building emergencies
  • Manage services with various vendors
Qualifications of the Office Manager include:
  • Bachelor’s degree required
  • 8-15 years of experience in office management coupled with event management experience
  • Interpersonal skills, supported by excellent written and oral communications skills
  • Expert experience with Microsoft office tools, specifically Outlook, Word, Excel, and Teams
  • Proven track record of planning and executing on corporate and company events
  • Demonstrated ability to interact effectively with a wide variety of people and levels of management
  • A positive, extroverted, can do attitude with a willingness to try new things
  • Must be customer service oriented
  • Ability to work independently and to define and solve problems, set priorities, and propose solutions effectively with minimal direction or guidance
  • Extremely proactive with a strong willingness to get involved in discussions and projects
  • Can think creatively and out of the box
  • Experience managing complex projects from start to finish
  • Demonstrated ability to work and multi-task effectively in a fast-paced, dynamic office environment
  • Able to prioritize workload and work under pressure with a high level of proficiency and initiative
  • Ability to learn new software programs; familiarity with Zoom (or other VC systems) preferred
  • Willingness to learn, be flexible, and play an essential role in an exciting and growing company
  • Ability to lift 15 - 20 pounds
  • 10%-15% Travel required

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.