Legal Administrative Assistant (Hybrid) #34761
Legal Wilmington, DE
Direct Hire Jul 7, 2023
Legal
Contemporary Staffing Solutions is seeking a General Litigation Legal Administrative Assistant to join our client in Wilmington, DE (WFH on Fridays)! The Litigation Legal Assistant is primarily responsible for providing administrative support to attorneys and legal teams involved in litigation cases. They play a crucial role in ensuring the smooth operation of the law office and the efficient handling of litigation matters. This Direct-Hire opportunity is offering $65,000/year!
Responsibilities of the Legal Administrative Assistant include:
Responsibilities of the Legal Administrative Assistant include:
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Case Management: Assist attorneys in managing litigation cases by organizing and maintaining case files, documents, and correspondence. This involves creating and updating case databases, filing documents with the court, and ensuring all necessary materials are readily accessible.
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Legal Research: Conduct research on legal issues relevant to the ongoing litigation cases. This may involve using online databases, libraries, and other resources to find relevant case law, statutes, regulations, and legal precedents.
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Document Preparation: Prepare and format legal documents such as pleadings, motions, briefs, discovery requests, and subpoenas. This includes proofreading, editing, and ensuring that all necessary attachments are included.
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Court Filings: Assist with the preparation and filing of court documents. This includes drafting and filing documents with the court, scheduling court appearances, coordinating with court personnel, and tracking filing deadlines.
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Communication and Correspondence: Draft and proofread correspondence, including letters, emails, and memos, on behalf of attorneys. Communicate with clients, opposing counsel, and other parties involved in the litigation process.
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Calendar Management: Maintain attorneys' calendars, schedule appointments, and arrange meetings. Coordinate with clients, witnesses, and other parties to ensure everyone's availability and participation.
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Trial Support: Assist attorneys in trial preparation by organizing exhibits, preparing witness lists, and coordinating with witnesses. During trials, the administrative assistant may provide logistical support, such as coordinating with court personnel, managing documents, and assisting with exhibit presentation.
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Billing and Timekeeping: Track attorneys' billable hours and expenses related to litigation matters. Prepare invoices, review billing statements, and ensure accurate and timely submission to clients.
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Administrative Duties: Perform general administrative tasks, including answering phone calls, managing office supplies, maintaining files and records, and coordinating travel arrangements for attorneys attending out-of-town hearings or depositions.
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Software and Database Management: Utilize legal software and databases for document management, case tracking, and timekeeping purposes. Proficiency in relevant software applications, such as legal document management systems, e-discovery tools, and case management software, is often required.
Qualifications of the Legal Administrative Assistant include:
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Education and Certification: A high school diploma or equivalent is required. Associate or bachelor's degree in paralegal studies or a related field preferred.
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Legal Knowledge: A strong understanding of legal terminology, court procedures, and litigation processes is essential. Familiarity with legal research tools and databases is also beneficial.
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Administrative Skills: Excellent organizational and time management skills are necessary to handle multiple tasks and prioritize assignments effectively. Attention to detail is crucial for proofreading legal documents and maintaining accurate records. Proficiency in Microsoft Office is required for efficient document management and communication. Strong typing skills (60 wpm).
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Communication Skills: Clear and effective written and verbal communication skills are vital. You should be able to draft professional correspondence, communicate with clients and colleagues, and maintain confidentiality when handling sensitive information.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.