Fleet Maintenance Admin (Part-time) #34954
Admin/Office
West Chester, PA Contract Aug 14, 2023
Contemporary Staffing Solutions is seeking a Office Intern to join our client in West Chester, PA for a ONSITE opportunity! The Office Intern is primarily responsible for administrative tasks for the Fleet department. This CONTRACT opportunity is offering $20 -22/hr.

Responsibilities of the Office Intern include:
  • Coordinate all administrative duties within the Fleet Maintenance Department
  • Maintain all vehicle specific information in the Fleet Maintenance software system (M5)
  • Communicate with state licensing agencies for application of titles, registrations, replacement license plates, permits and PA State inspection stickers
  • Distribution and tracking of licensing credentials for all company owned vehicles
  • Maintain and monitor EZ Pass accounts with multiple agencies. Distribute and track all transponders. Reconcile monthly invoices and submit for payment
  • Track all stages of the in-service process of new equipment
  • Prepare and submit annual documents (i.e. 2290 Highway Use tax form, Smartway, insurance, etc.)
  • Prepare and maintain reports (daily, weekly, monthly) regarding department activities
  • Apply for fork lift data plates, distribute anrack
  • Track all revenue vehicle breakdowns, enter events in Fleet Maintenance software system, reconcile invoices, prepare monthly and annual reports
  • Prepare documents for sale of all equipment
  • Ensure all paper files, computer files and procedure books are accurate
  • Other administrative duties as required

Requirements of the Office Intern include:
  • Requires excellent computer skills (MS Office applications), with advanced knowledge of Microsoft Excel
  • Ability to multi-task and prioritize work
  • Must be extremely detailed oriented, thorough and capable of maintaining accurate computer files
  • Requires effective communication skills to interact with various state agencies and other company personnel
  • Experience with vehicle registrations and permits preferred but not required

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus on Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.