Events Specialist (Remote in Philadelphia) #35076
Office Call Center
WaynePA Direct Hire Aug 30, 2023
Contemporary Staffing Solutions is seeking an Event Specialist to join our client for a remote opportunity (must be located in Philadelphia, PA or Dallas, TX)! The Event Specialist is primarily responsible for assisting in the planning, organizing, managing and hosting a wide range of onsite, virtual, and offsite events including small conferences, client, prospect, hospital comarketing opportunities, broker certification training, and social events. This Direct-Hire opportunity is offering $60,000-$70,000/year based on experience and education!

Responsibilities of the Event Specialist include:
  • Provide full logistical planning and support for all sales and broker related events and meetings, including attendee management, food and beverage, rooming lists, travel arrangements, and audio-visual needs.
  • Provide hybrid support (ex: zoom) as needed. This would include logging in to the meeting early, checking to make sure audio is working well, screen sharing a deck as needed.
  • Research and select appropriate meeting, conference, or special event spaces
  • Handle logistics for large (20+ people) meetings, events, and dinners (internal and external) and work with the business sponsors to coordinate their event needs.
  • Interact with senior business leaders/executives to understand their event and meeting needs and expectations.
  • Schedule reservations and transportation for dining events and other activities
  • Coordinate with internal resources to build agendas, confirm presenter availability, and prepare presentation decks for each event as needed
  • Act as liaison with all vendors and internal customers
  • Prepare and reconcile budgets for individual meeting needs.
  • Provide white glove customer service internally and externally
  • Partner with marketing team for effective and innovative event promotion as needed
  • Negotiating with third party vendors
  • Provide potential assistance to the Senior Manager, Executive Administration for internal (company-wide) event support and research

Requirements of the Event Specialist include:
  • Minimum of three years of demonstrated experience in managing and coordinating events.
  • Experience in the health insurance and self-funded insurance broker community is preferred but not required
  • Experience in the events / hospitality industry preferred
  • Ability to travel up to 25%
  • Ability to communicate with large audiences
  • Strong relationship building skills with internal and external parties
  • Detail and deadline oriented
  • Strong ability to set priorities, meet deadlines and manage events
  • Strong presentation skills
  • Ability to work with varying levels of management
  • Able to work with various conference specific lead tracking tools with integration into Salesforce or HubSpot customer relationship management systems.
  • Must be highly proactive and able to work well independently
  • Ability to solve problems, pivot quickly and work under time constraints and handle last minute and same day requests
  • Strong decision-making skills
  • Excellent communication skills, both written and oral
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: