Billing Coordinator #35290
Accounting Finance
Mount Laurel, NJ Direct Hire Oct 9, 2023
Contemporary Staffing Solutions is seeking a Billing Coordinator to join our client in Mount Laurel, NJ! In this role, you will be responsible for a range of critical tasks, including invoice creation, reconciliation, and finalization, as well as the processing of vendor invoices for payment. Your attention to detail and ability to maintain meticulous records will be essential in ensuring accurate billing information. Additionally, you will play a key role in cost accounting and auditing for various programs before generating final invoices. Collaborating with other departments to guarantee billing accuracy is also a vital aspect of this position. This Direct-Hire opportunity is offering an annual salary of $48,000-$52,000!

Key Responsibilities:
  • Create, reconcile, and finalize invoices for clients, particularly for multifaceted programs.
  • Process vendor invoices for payment and reconcile them with our redemption database.
  • Enter vendor invoices into SmartBooks software for payment.
  • Prepare accruals as placeholders for missing vendor invoices, credits, or freight charges until received and reconciled.
  • Manage company credit cards, ensuring proper documentation for each transaction and confirming Purchase Order and General Ledger numbers for verification.
  • Prepare monthly financial spreadsheets in Excel.
  • Review vendor statements weekly, reconcile invoices in SmartBooks software, and initiate contact with vendors for invoice copies and necessary research.
  • Provide support for Accounts Receivable and Accounts Payable, including reconciling prepayments to invoices and assisting with monthly credit card reconciliations.
  • Assist with various accounting projects as requested, including end-of-month and end-of-year activities, reporting, and filing.

Requirements (Skills):
  • High school diploma or equivalent. Currently enrolled in a college or university (Associates or Bachelor's degree preferred).
  • 2-4 years of experience in a full charge accounting position; experience in cost accounting and auditing is preferred.
  • Strong problem-solving skills with the ability to work independently using analytical and logical thinking.
  • Preferred experience in cost accounting and auditing.
  • Proficiency in PC applications, including Word and Excel. Familiarity with ASI Accounting software is a plus.
  • Excellent written and verbal communication skills.
  • Ability to interact effectively with associates at all levels.
  • Capacity to work autonomously.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.