Legal Secretary/Executive Assistant #35445
Office Call Center
Detroit, MI Direct Hire Nov 7, 2023
Contemporary Staffing Solutions is seeking a Legal Secretary/Executive Assistant to join our client in Detroit, MI! In this role, you will provide high-level administrative support to a Senior Partner. This Direct-Hire opportunity is offering an annual $70,000-$85,000!

Responsibilities:
  • Efficiently manage the Senior Partner's email, contacts, and calendar. Organize electronic files, including cleaning up emails and maintaining an organized filing system.
  • Handle heavy logistics and calendar management to ensure the Senior Partner's schedule runs smoothly.
  • Handle sensitive and confidential information in the most secure and discreet manner, recognizing the critical and confidential nature of the work.
  • Intake, process, and distribute a high volume of internal and external correspondence.
  • Coordinate travel arrangements, prepare itineraries, compile travel vouchers, and maintain travel records. Arrange domestic and international travel schedules and itineraries.
  • Submit expenses accurately and in a timely manner.
  • Interact with and maintain positive working relationships with all levels of internal team members.
  • Create, revise, and edit written materials as needed, including presentations.
  • Work alongside other administrative team members in a collaborative environment to ensure seamless operations.
  • Handle gift pickup, meal coordination, and other tasks as required.
  • Maintain files, order supplies, process expense reports, reconcile corporate credit card reports, and type correspondence and other reports as needed.
  • Represent the firm professionally in contacts with internal and external customers, answering or routing requests for information as required.
  • Provide backup administrative support to other functions when necessary.

Requirements:
  • Bachelor's Degree is strongly preferred.
  • 6 years of overall administrative experience with 3-4 years supporting a C-Level executive or Senior Level Partner.
  • Exceptional organizational and administrative skills with a high level of attention to detail and a strong sense of urgency.
  • Excellent listening and communication skills.
  • Strong interpersonal skills necessary to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
  • Strong computer skills, including a high proficiency in using and navigating PC platforms and Microsoft Outlook, Word, Excel, and PowerPoint.
  • Ability to quickly learn and adapt to new technology.
  • Self-motivated and capable of working with minimal instruction and supervision.
  • Ability to efficiently plan, organize, and implement work priorities in a fast-paced environment.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.