Executive Assistant to the CEO #35739
Admin/Office
Wayne, PA Direct Hire Jan 23, 2024
Contemporary Staffing Solutions is seeking an experienced and highly organized Executive Assistant to the CEO to join our client in Wayne, PA! The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and be adept at managing a demanding calendar. This opportunity offers an annual salary of $75,000-$90,000/year!

Key Responsibilities:
  • Efficiently manage the CEO's complex and ever-changing calendar.
  • Coordinate and schedule meetings, appointments, and conference calls, considering time zones and travel plans.
  • Anticipate scheduling conflicts and proactively find solutions.
  • Facilitate the CEO's travel arrangements, including flights, accommodations, and ground transportation.
  • Handle typical administrative tasks, including drafting and editing correspondence, preparing reports, and maintaining files.
  • Manage email correspondence, prioritize messages, and draft responses on behalf of the CEO when necessary.
  • Coordinate with other team members and departments to facilitate smooth communication.
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold a high level of confidentiality in all interactions and communications.
  • Act as a point of contact between the CEO and internal/external stakeholders.
  • Ensure timely and effective communication flow, providing updates and relaying important messages.

Qualifications:
  • Proven experience supporting C-Suite executives.
  • Extensive experience in heavy travel management.
  • Exceptional organizational and time management skills.
  • Proficiency in calendar management and scheduling tools.
  • Strong written and verbal communication skills.
  • Very tech-savvy with a high level of proficiency in relevant software and tools.
  • Ability to adapt to changing priorities and work independently.
  • High level of discretion and professionalism.
  • Previous experience supporting executives who travel frequently is a plus.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.