Executive Administrative Assistant #35805
Admin/Office
Philadelphia, PA Contract To Hire Feb 1, 2024
Contemporary Staffing Solutions is seeking an experienced and highly skilled Executive Administrative Assistant to join our client in Philadelphia, PA! The successful candidate will play a crucial role in facilitating smooth operations, supporting board activities, and ensuring effective communication within the organization. This Contract-to-Hire opportunity offers an hourly pay of $40-$45/Hour!

Key Responsibilities:
  • Oversee and manage all administrative functions to ensure the efficient operation of daily activities.
  • Handle general office management tasks, including document preparation, filing, and organization.
  • Take accurate and detailed minutes during board meetings, ensuring comprehensive documentation of discussions and decisions.
  • Coordinate logistics and communication for board meetings, including scheduling and preparation of meeting materials.
  • Plan and coordinate staff meetings for various departments, including Commercial, Retail, Compliance, and IT.
  • Manage scheduling, agendas, and follow-up actions to enhance communication and collaboration.
  • Perform heavy calendar management, ensuring optimal scheduling and coordination of appointments, meetings, and events.
  • Anticipate and proactively address scheduling conflicts, prioritizing appointments based on business needs.
  • Provide high-level administrative support to  the President, including managing communication, scheduling, and travel arrangements.
  • Handle confidential information with discretion and maintain a high level of professionalism.

Requirements:
  • 6-10 years of proven experience in an executive administrative role, showcasing a track record of successful support for senior executives.
  • Bachelor's degree or equivalent experience is preferred.
  • Ability to thrive in a fast-paced environment, demonstrating flexibility and adaptability to changing priorities.
  • Clear and strong communication skills, both verbal and written.
  • Proficient in drafting professional emails and communications on behalf of executives.
  • Demonstrated experience in effective calendar management, handling multiple schedules and priorities.
  • Exhibit a high level of professionalism, maintaining confidentiality and discretion in handling sensitive information.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.