Executive Assistant to VP and CEO #35919
Office Call Center
Philadelphia, PA Contract Feb 15, 2024
Contemporary Staffing Solutions is seeking an Executive Assistant to join our client for an opportunity in Philadelphia, PA! The Executive Assistant to the Vice President (VP) and Chief Executive Officer (CEO) serves as a pivotal link between our client’s executive leadership and internal/external stakeholders. This role demands meticulous organization, discretion, and professionalism as it involves managing sensitive information and supporting high-level decision-making processes. This Contract-to-Possible-Hire opportunity is offering up to $26/Hour based on experience!

Key Responsibilities:
  • Manage the VP and CEO's calendars, scheduling meetings, and coordinating appointments.
  • Prepare briefing materials, agendas, and presentations for executive meetings.
  • Assist in travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare draft agendas and assemble briefing materials for Board and Committee meetings.
  • Maintain records and databases for current and former Board members.
  • Coordinate logistics for board meetings, ensuring proper set-up and adherence to protocols.
  • Track attendance, post meeting announcements, and update policy documents as required.
  • Monitor and maintain departmental budgets, providing regular reports on expenditure status.
  • Prepare expense reports, ensuring compliance with documentation requirements.
  • Assist in the preparation of financial reports and documentation for audits or reviews.
  • Plan and arrange corporate meetings, luncheons, and events, negotiating with vendors as necessary.
  • Provide logistical support for events, ensuring seamless execution and guest satisfaction.
  • Maintain records for trademark registrations, FCC filings, and other regulatory requirements.
  • Update and manage public files, ensuring compliance with broadcasting regulations.
  • Assist in preparing quarterly disclosures and reports for stakeholders.
  • Act as a liaison between the executive office and internal/external stakeholders.
  • Maintain communication with Community Advisory Board members and facilitate meetings as needed.
  • Handle inquiries and correspondence on behalf of the VP and CEO, exercising discretion and professionalism.

Qualifications and Skills:
  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience as an administrative assistant or executive assistant supporting C-level executives.
  • Strong organizational and multitasking abilities, with exceptional attention to detail.
  • Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and prioritize tasks in a fast-paced environment.
  • Experience in event planning and budget management is desirable.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.