Senior Executive Assistant #36102
Office Call Center
Miami, FL Direct Hire Mar 15, 2024
Contemporary Staffing Solutions is seeking a Senior Executive Assistant to join our client in Miami, FL 33137! The Senior Executive Assistant works closely with the Chairman & CEO, providing comprehensive secretarial, organizational, and administrative support. The role involves managing communication, scheduling, travel arrangements, and various administrative tasks to facilitate the smooth operation of the executive's office. This Direct-Hire opportunity offers $65,000-$95,000/year!

Essential Duties and Responsibilities:
  • Screen and manage telephone calls, responding to inquiries that do not require the executive's attention.
  • Handle email correspondence, identifying priority items and responding on behalf of the executive when necessary.
  • Retrieve voicemail messages and follow up on action items.
  • Coordinate the executive's schedule, including business and personal appointments.
  • Arrange meetings, greet visitors, prepare agendas, and organize meeting facilities.
  • Schedule and coordinate conference calls and virtual meetings as required.
  • Arrange domestic and international travel, including private aircraft arrangements.
  • Coordinate travel itineraries, ground transportation, and hotel accommodations.
  • Set up meetings and appointments during travel as required.
  • Review and evaluate incoming communications, identifying items requiring priority attention.
  • Manage processing of invoices, contracts, and agreements by liaising with Legal and Finance departments.
  • Prepare expense reports and reconcile corporate credit card expenditures.
  • Compose and prepare correspondence and email messages on behalf of the executive.
  • Take dictation and transcribe as needed.
  • Organize and maintain file systems, including correspondence and other records.
  • Order and maintain office supplies and arrange for equipment maintenance.
  • Assist with other administrative tasks as necessary.

Requirements/Qualifications:
  • Bachelor's degree or equivalent experience.
  • Extensive experience in administrative support, preferably at the senior management level.
  • Proficient in reading, interpreting, and writing business correspondence.
  • Able to apply common sense understanding to solve problems.
  • Proficient in Microsoft Office Suite and Internet software.
  • Demonstrates meticulous attention to detail in all tasks.
  • Identifies and resolves problems efficiently and independently.
  • Maintains confidentiality and promotes a positive working environment.
  • Clear and persuasive in oral and written communication.
  • Prioritizes tasks, plans work activities, and uses time efficiently.
  • Presents self professionally and tactfully in all situations.
  • Reliable in completing tasks and meeting commitments.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.