Legal Operations Assistant #36146
Office Call Center
Atlanta, GA Direct Hire Mar 22, 2024
Contemporary Staffing Solutions is seeking a Legal Operations Assistant to join our client in Atlanta, GA 30350! The Legal Operations Assistant will support attorneys in civil defense litigation matters while managing various office operations, including onboarding, HR coordination, facilities management, and administrative tasks. This Contract-to-Hire opportunity offers $25-31.25/Hour based on experience!

Responsibilities:
  • Conduct onboarding for new hires, including "first day" training, coordinating logins, and workstation setups in collaboration with hiring managers and/or Operations Department.
  • Complete USCIS Form I-9 for all new hires and arrange delivery to the Miami office via FedEx.
  • Post labor posters provided by the HR Department in designated areas.
  • Direct office employees to Human Resources for HR matters, including employee relations or leave of absence requests, and handle ADP requests for time off.
  • Act as the primary contact for all shipping matters (FedEx, postage meters), printers, and office supplies.
  • Serve as the main point of contact for Miami office regarding operational items, including HR, Tech Support, and other groups.
  • Assist with offboarding procedures, ensuring HR is notified of resignations and collecting company property upon departure.
  • Maintain and distribute the staff directory for contacts, birthday/anniversary announcements, and coverage during staff absences.
  • Coordinate regular team meetings.
  • Manage the Master Atlanta Calendar, including conference room bookings.
  • Organize office functions such as lunch-and-learns and out-of-office events.
  • Act as a liaison between managing partners and support staff.
  • Ensure organization of files, including opening, closing, and maintenance.
  • Greet, assist, and direct visitors and clients.
  • Answer all incoming calls, handle inquiries, and relay messages.
  • Direct callers to the appropriate staff members and take messages when necessary.
  • Manage incoming and outgoing mail, including sorting and distribution.
  • Maintain office supplies inventory and cleanliness of common areas.
  • Perform other duties as assigned.

Qualifications:
  • 3+ years of prior office experience supporting litigators in civil defense litigation, preferably in a high-volume, fast-paced law firm environment.
  • Proficiency in Microsoft suite of software and ability to navigate legal software systems such as time billing and electronic file management.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.