Office Manager #36294
Office Call Center
Exton, PA Direct Hire Apr 23, 2024
Contemporary Staffing Solutions is seeking an organized and proactive Office Manager to join our client in Exton, PA! This role encompasses a variety of responsibilities critical to the smooth functioning of our office and supporting various departments. This Direct-Hire opportunity offers $50,000-$55,000/year!

Responsibilities:
  • Order and maintain all necessary office supplies.
  • Schedule office visitors and conference rooms.
  • Organize internal and external events for employees and customers.
  • Distribute incoming mail efficiently.
  • Act as executive assistant to the CEO as needed.
  • Answer incoming phone calls and greet visitors at the front door.
  • Assist in the onboarding process for new employees.
  • Register employees for required trainings, including safety council registrations.
  • Manage drug testing, alcohol testing, and background checks for local resources based on customer requirements.
  • Process and book all new jobs, focusing on project documentation, customer POs, and invoicing requirements.
  • Load booking-related project documentation into Teams and maintain project folder structure.
  • Communicate with sales teams to ensure completeness of project documentation (onboarding packages, purchase orders, vendor quotes, etc.).
  • Coordinate labor, subcontractor, and equipment delivery schedules.
  • Assist in booking travel arrangements for employees.
  • Reconcile, review, and troubleshoot timesheets.
  • Prepare monthly hours reporting for customers.
  • Support Operations staff with project-related customer communications.
  • Submit invoice requests to AR for processing.
  • Routinely review Teams folders to ensure organization and upkeep.

Qualifications:
  • BA/BS degree or equivalent.
  • Ability to communicate effectively and professionally, both written and verbal, with customers and colleagues.
  • Must possess a positive attitude and be willing to interact with customers, co-workers, and personnel.
  • Ability to manage multiple projects with strict attention to detail.
  • Integrity: Commitment to integrity and adherence to Company Standards and Procedures.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.