Administrative Assistant #36364
Admin/Office
Philadelphia, PA Direct Hire May 3, 2024
Contemporary Staffing Solutions is seeking an Administrative Assistant to join our client in Philadelphia, PA! You will play a pivotal role in ensuring the smooth operation of our client’s office environment and supporting their legal team in various administrative tasks. This Direct-Hire opportunity offers $50,000-$55/year!

Responsibilities:
  • Greet clients and visitors with a warm and professional demeanor.
  • Manage incoming calls and direct them to the appropriate person or department.
  • Maintain a tidy and organized reception area.
  • Assist lawyers and legal staff with administrative tasks such as document preparation, formatting, and proofreading.
  • Manage attorney calendars, schedule appointments, and coordinate meetings.
  • Prepare and distribute correspondence, memos, and other legal documents.
  • Handle client inquiries and requests promptly and courteously.
  • Maintain client databases and ensure accurate and up-to-date records.
  • Assist in the preparation of client engagement letters and billing invoices.
  • Organize and maintain physical and electronic filing systems.
  • Ensure proper indexing, labeling, and storage of legal documents.
  • Retrieve files and documents as requested by attorneys and staff.
  • Order office supplies and maintain inventory levels.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Assist in the coordination of office events and meetings.

Qualifications:
  • High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
  • Prior experience in an administrative role, preferably in a law firm or professional services environment.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
  • Excellent communication skills, both written and verbal.
  • Strong organizational and multitasking abilities with keen attention to detail.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Professional demeanor and strong interpersonal skills.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.