Administrative Assistant #36434
Office Call Center
Philadelphia, PA Contract To Hire May 20, 2024
Contemporary Staffing Solutions is seeking a dedicated and proactive Administrative Assistant to join our client for a hybrid opportunity in Philadelphia, PA! The Administrative Assistant will play a key role in supporting the Director and managing the daily in-office operations. This Contract-to-Hire opportunity offers $24-$29/Hour!

Key Responsibilities:
  • Manage the Director’s schedule, including organizing meetings, maintaining the calendar, and preparing for meetings.
  • Coordinate with internal departments to ensure alignment with project and departmental schedules, and resolve scheduling conflicts.
  • Handle all logistics for the Director’s travel, including bookings and detailed itineraries.
  • Make purchases on behalf of the Director, reconcile expenses, and submit reimbursements.
  • Assist the Managing Director with budget administration, including purchases and expense reconciliation.
  • Prepare documents and materials such as presentations, research dossiers, project briefs, press kits, and work samples.
  • Prepare meeting agendas, record minutes, and facilitate follow-up actions.
  • Maintain files and records.
  • Support in-person office operations, including managing mail, organizing the office, and preparing for meetings.
  • Maintain and restock office supplies and promotional materials.

Qualifications:
  • Proven experience in an administrative or executive support role.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to manage multiple tasks and prioritize effectively.
  • Detail-oriented and able to work independently.
  • Discretion and confidentiality in handling sensitive information.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.