Executive Admin Assistant (Hybrid) #36449
Office Call Center
Philadelphia, PA Contract May 23, 2024
Contemporary Staffing Solutions is seeking a highly organized and proactive Executive Administrative Assistant to join our client for a hybrid opportunity in Philadelphia, PA! The ideal candidate will play a crucial role in managing multiple projects, developing systems, and coordinating activities that advance our commitment to equity and inclusion. This Contract opportunity offers $19-$22/Hour!

Key Responsibilities:
  • Oversee and coordinate the mentor program, maintaining communication with participants.
  • Organize and manage scheduling for various committees and affinity groups.
  • Monitor and manage the CEIO’s and DSPD’s calendars, coordinating appointments and meetings.
  • Attend meetings, take detailed notes, and assist in task coordination and follow-ups.
  • Serve as a liaison between staff, external partners, the CEIO, and the DSPD.
  • Maintain and update key documents and files related to equity and inclusion initiatives.
  • Monitor and process conference and training requests, and coordinate registration.
  • Provide high-level secretarial and administrative support with accuracy and professionalism.
  • Ensure efficient support around daily activities, demonstrating dependability and initiative.
  • Work cooperatively with staff, interacting empathetically and professionally.
  • Exercise superior judgment and decisiveness, communicating clearly and managing multiple tasks under pressure.
  • Maintain confidentiality and handle sensitive information appropriately.
  • Operate and maintain necessary office machinery, effectively managing multiple calendars and schedules.

Required Qualifications:
  • High school diploma or GED.
  • Ability to type at least 55 words per minute.
  • Experience in relationship building and management.
  • Excellent verbal and written communication skills.
  • Fast learner with the ability to adapt to and excel in a rapidly changing environment.
  • Strong background in planning or coordinating trainings, outreach, or community-focused engagements.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) with a willingness to improve and maintain skills.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.