Contemporary Staffing Solutions is seeking a detail-oriented and highly organized Legal Assistant to join our client in Fort Lauderdale, FL! The ideal candidate will thrive in a fast-paced environment, manage a high volume of tasks efficiently, and take initiative to ensure all responsibilities are completed promptly. A background in legal administration, particularly within a law firm, is essential, and experience in Trust and Estates is a plus. This Direct-Hire opportunity offers an annual salary of $60,000-$75,000/year based on experience!
Key Responsibilities:
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Provide comprehensive legal administrative support to attorneys and paralegals within the Trust and Estates department.
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Manage departmental billing and invoicing processes.
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Handle general correspondence and maintain both physical and electronic filing systems.
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Take and direct client calls, conduct initial screenings for potential clients, and manage all aspects of client intake, including the collection of pertinent information and preparation of engagement documents.
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Schedule and coordinate meetings, videoconferences, and conference calls.
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Oversee attorneys’ schedules, contacts, and calendars.
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Process expense reports and check requests.
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Retrieve information from files and assist with follow-up on accounts receivable collections.
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Support attorneys and paralegals in meeting preparation and other tasks as needed.
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Maintain strict confidentiality of client information.
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Efficiently manage information through various firm databases and software, including MS Teams, Word, Excel, iManage, and others.
Qualifications:
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Minimum of 3-4 years of executive administrative experience, preferably within a law firm.
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Experience in Trust and Estates is advantageous.
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Proficiency in legal billing and calendaring.
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Exceptional organizational skills and the ability to handle a high volume of tasks in a fast-paced environment.
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Strong administrative skills, including familiarity with Outlook, Adobe, scanning to PDF, and other common office software.
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Ability to work effectively with various law firm software.
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Excellent communication and interpersonal skills, with the ability to handle client interactions professionally.