Patent Prosecution Legal Admin Assistant #37367
Legal
Chicago, IL Direct Hire Nov 22, 2024
Contemporary Staffing Solutions (CSS) is seeking a skilled Patent Prosecution Legal Administrative Assistant to join our client for a hybrid opportunity in Chicago, IL. This permanent role offers $75,000-$95,000 annually based on experience! This role involves managing administrative tasks throughout the patent prosecution process, including preparing and filing patent applications with the USPTO. The ideal candidate will possess strong organizational, communication, proofreading, and writing skills, as well as exceptional attention to detail.

Key Responsibilities:
  • Provide comprehensive administrative support to an attorney, working primarily on a 1:1 basis.
  • Assist in the preparation, review, and filing of patent applications and related documents with the USPTO.
  • Manage calendars, schedule meetings, and maintain deadlines to ensure timely filing and compliance.
  • Organize and maintain electronic and physical case files, ensuring accessibility and accuracy.
  • Serve as a liaison between attorneys, clients, and external stakeholders to facilitate effective communication.
  • Proofread and edit legal documents for accuracy, grammar, and format adherence.
  • Adapt to changing priorities, managing multiple tasks and deadlines in a dynamic environment.

Qualifications:
  • Minimum of 4 years of experience in patent prosecution or intellectual property law support.
  • High school diploma or equivalent required; an associate or bachelor’s degree is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with legal technology tools.
  • Exceptional attention to detail, with a focus on accuracy in document preparation and proofreading.
  • Strong organizational and time-management skills, with the ability to handle competing priorities.
  • Effective written and verbal communication skills, with a professional demeanor.
  • Proven ability to maintain confidentiality and exercise sound judgment.
  • A collaborative mindset, with the ability to work effectively in a team and adapt to evolving responsibilities.
  • Flexibility to adjust work hours when necessary to meet critical deadlines.

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.