Operations Assistant #37589
Mortgage Wexford, PA
Contract Jan 30, 2025
Mortgage
Job Title: Operations Assistant
Job Overview:
We are seeking a highly organized and detail-oriented Operations Assistant to support administrative and clerical functions across various business operations, including communications, accounting, and appraisal services. This onsite, contract-to-hire position in Wexford, PA, offers an excellent opportunity for individuals looking to enhance their administrative and financial support skills in a fast-paced environment. The ideal candidate will have strong communication skills, the ability to manage multiple tasks, and a proactive approach to problem-solving.
Compensation:
Starting at $17/hour
Opportunity for permanent conversion within approximately 4 months
Key Responsibilities of the Operations Assistant:
Serve as the first point of contact for incoming phone calls, providing professional and timely responses.
Manage and monitor shared email inboxes, ensuring inquiries are routed appropriately.
Assist with accounting tasks, including data entry, financial recordkeeping, and invoice reconciliation.
Support internal appraisal review processes to maintain accuracy and compliance with quality control standards.
Coordinate and oversee the distribution of physical mail, including handling FedEx and UPS shipments.
Perform appraisal coordination and quality control duties as needed.
Review, code, and approve vendor invoices to ensure timely processing.
Identify and reconcile invoice discrepancies to maintain financial accuracy.
Provide general administrative support and perform additional duties as assigned.
Qualifications and Skills for the Operations Assistant:
Education: High school diploma required.
Experience: Prior administrative or customer service experience preferred.
Accounting Knowledge: Basic understanding of accounting principles, financial reconciliation, and invoice processing.
Technical Skills: Proficiency in Microsoft Word and Outlook, with advanced Excel skills.
Software Experience: Familiarity with QuickBooks Online or similar accounting software preferred.
Attributes: Strong organizational skills, multitasking abilities, and excellent attention to detail.
Work Schedule:
Onsite position in Wexford, PA
8:30am-5:00pm, Monday to Friday
2 week training process
Why Join Us?
As an Operations Assistant, you will be a crucial part of the team, ensuring smooth daily operations and contributing to the efficiency of multiple business functions. This role provides valuable exposure to administrative support, accounting tasks, and quality control processes, making it a great opportunity for professional growth. With the potential to transition into a permanent role within approximately 4 months, this position offers stability and career advancement opportunities.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct-hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.
Job Overview:
We are seeking a highly organized and detail-oriented Operations Assistant to support administrative and clerical functions across various business operations, including communications, accounting, and appraisal services. This onsite, contract-to-hire position in Wexford, PA, offers an excellent opportunity for individuals looking to enhance their administrative and financial support skills in a fast-paced environment. The ideal candidate will have strong communication skills, the ability to manage multiple tasks, and a proactive approach to problem-solving.
Compensation:
Starting at $17/hour
Opportunity for permanent conversion within approximately 4 months
Key Responsibilities of the Operations Assistant:
Serve as the first point of contact for incoming phone calls, providing professional and timely responses.
Manage and monitor shared email inboxes, ensuring inquiries are routed appropriately.
Assist with accounting tasks, including data entry, financial recordkeeping, and invoice reconciliation.
Support internal appraisal review processes to maintain accuracy and compliance with quality control standards.
Coordinate and oversee the distribution of physical mail, including handling FedEx and UPS shipments.
Perform appraisal coordination and quality control duties as needed.
Review, code, and approve vendor invoices to ensure timely processing.
Identify and reconcile invoice discrepancies to maintain financial accuracy.
Provide general administrative support and perform additional duties as assigned.
Qualifications and Skills for the Operations Assistant:
Education: High school diploma required.
Experience: Prior administrative or customer service experience preferred.
Accounting Knowledge: Basic understanding of accounting principles, financial reconciliation, and invoice processing.
Technical Skills: Proficiency in Microsoft Word and Outlook, with advanced Excel skills.
Software Experience: Familiarity with QuickBooks Online or similar accounting software preferred.
Attributes: Strong organizational skills, multitasking abilities, and excellent attention to detail.
Work Schedule:
Onsite position in Wexford, PA
8:30am-5:00pm, Monday to Friday
2 week training process
Why Join Us?
As an Operations Assistant, you will be a crucial part of the team, ensuring smooth daily operations and contributing to the efficiency of multiple business functions. This role provides valuable exposure to administrative support, accounting tasks, and quality control processes, making it a great opportunity for professional growth. With the potential to transition into a permanent role within approximately 4 months, this position offers stability and career advancement opportunities.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct-hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.