• $55,000 – $62,000/year (depending on experience)

• Monday through Friday, 8:30 AM – 5:00 PM

• Serve as the go-to administrative resource, providing proactive support to staff and leadership across the organization
• Oversee daily financial tasks, including billing, expense tracking, and processing of accounts payable and receivable
• Support the grant management process by monitoring key dates, compiling reports, and ensuring compliance with submission requirements
• Maintain and organize important records, including certifications, student documentation, and institutional files
• Manage shared calendars and ensure efficient coordination of internal and external schedules
• Monitor and restock office supplies, handle equipment needs, and manage general office expenditures
• Welcome and assist visitors, including students, alumni, guests, and key partners, with professionalism and care
• Draft, distribute, and track various types of correspondence and communications
• Organize logistics for meetings, virtual sessions, and conference calls
• Coordinate use of coworking and shared office spaces, including scheduling of conference rooms and amenities
• Foster clear and professional communication with staff, board members, corporate partners, and other stakeholders
• Take initiative on additional projects and tasks that support the smooth operation of the office

• 5+ years of experience in office and administrative management in a professional environment
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Detail-oriented with a logical and proactive mindset
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs, Sheets)
• Comfortable working with diverse stakeholders and managing multiple priorities
• Bachelor’s degree preferred
• Technically proficient with platforms such as Zoom and Slack (preferred)
• Prior experience in higher education or workforce development is a plus
• Ability to lift/move items up to 25 pounds and work flexible hours as needed

Why Join Us?
This opportunity allows you to contribute to a meaningful mission, supporting individuals as they launch new careers and improve their lives. You’ll work in a collaborative, mission-driven environment where your skills will directly impact both the organization and the broader community.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.