Job Title: Executive Assistant

Job Overview:
We are seeking a dedicated and detail-oriented Executive Assistant to join our client and play a vital role in supporting executive-level operations. This onsite, direct-hire position based in Boca Raton, FL, focuses on providing comprehensive administrative support to a dynamic and highly engaged Chief Executive Officer. The role is ideal for someone who thrives in a fast-paced, high-expectation environment and excels at managing complex calendars, streamlining communications, and ensuring operational efficiency across both professional and personal domains.

Compensation:

• $55,000 – $75,000/year

Work Schedule:

• Monday – Friday, standard business hours

Key Responsibilities of the Executive Assistant:

• Manage and maintain a clean, up-to-date contact database across multiple platforms
• Oversee and organize high volumes of incoming emails, identify priorities, and ensure timely follow-ups
• Coordinate and optimize a demanding calendar, balancing internal meetings, client appointments, and travel plans
• Serve as a liaison for key contacts and clients, scheduling meetings and maintaining strong professional relationships
• Prepare and manage executive-level agendas, background materials, and talking points
• Coordinate complex travel arrangements, including maximizing client meetings during travel and preparing detailed itineraries
• Track and process expense reports for the executive and direct reports, ensuring policy compliance
• Maintain a blended personal and professional calendar, including scheduling related to family needs and special events
• Conduct research and compile information to brief the executive on clients, projects, and upcoming engagements
• Take ownership of priority tracking systems, ensuring deadlines are met and follow-ups are completed
• Uphold strict confidentiality and handle sensitive information with discretion

Qualifications and Skills for the Executive Assistant:

• 3+ years of experience supporting C-level executives in a fast-paced environment
• Bachelor’s degree from an accredited institution
• Exceptional organizational and multitasking abilities
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM platforms
• Excellent written and verbal communication skills
• Strong judgment, problem-solving skills, and attention to detail
• Comfortable handling both professional and occasional personal responsibilities
• Ability to work independently and anticipate needs before they arise

Why Join Us?
This role offers a unique opportunity to work closely with a highly driven executive and contribute to the success of a growing and dynamic organization. If you're a proactive problem-solver who takes pride in keeping things running smoothly behind the scenes, this is your chance to make a meaningful impact while growing your career in a supportive and fast-moving environment.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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