Job Title: Facilities & Mailroom Manager

Job Overview:
We are seeking a dedicated and detail-oriented Facilities & Mailroom Manager to join our client and play a vital role in supporting daily office operations and logistics. This onsite, direct-hire position based in Wayne, PA, focuses on overseeing centralized mailroom activities, managing facility operations, and leading a small team to ensure efficient service delivery and smooth coordination across departments.

Compensation:

• $70,000–$85,000 annually
• 10% annual bonus potential

Work Schedule:

• Monday to Friday, 7:00 AM – 4:00 PM

Key Responsibilities of the Facilities & Mailroom Manager:

• Supervise and support a small team responsible for mailroom and facilities functions
• Oversee daily mail processing, distribution, and logistics of incoming and outgoing deliveries
• Lead the consolidation of mail services from satellite offices into a central facility, ensuring minimal disruption
• Develop and document procedures to support smooth transitions and ongoing operations
• Train team members on safety protocols, equipment usage, and handling high mail volumes
• Maintain mailroom equipment and inventory, coordinating repairs and procurement as needed
• Prepare meeting rooms for internal and external events, ensuring a clean and well-stocked environment
• Monitor office supply levels and place orders as needed to support operational needs
• Coordinate with vendors and service providers for facility maintenance and repairs
• Manage facility-related budgets and promote cost-effective practices
• Enforce compliance with safety standards and postal regulations
• Communicate effectively with leadership and maintenance personnel regarding office needs
• Design and maintain logs to track mailroom activity
• Complete required compliance training annually

Qualifications and Skills for the Facilities & Mailroom Manager:

• High school diploma required; bachelor’s degree in a related field preferred
• 5+ years of experience in mailroom operations and facilities management, including 2+ years in a leadership role
• Strong organizational, communication, and leadership skills
• Working knowledge of postal regulations and basic facility maintenance practices
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Experience using mail tracking or facility management software preferred
• Ability to manage multiple priorities in a fast-paced environment
• Availability to work occasional evenings or weekends during transition periods
• Previous experience in a healthcare or insurance setting is a plus

Why Join Us?
This is an exciting opportunity to lead essential office operations and contribute to the success of a centralized support function. You’ll play a hands-on role in building efficient workflows, fostering team performance, and ensuring a safe, productive environment for employees and guests.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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