Job Title: Office Operations Specialist
 

Job Overview:
We are seeking a dedicated and detail-oriented Office Operations Specialist to join our client and play a vital role in supporting daily operations. This hybrid, temporary-to-hire position based in Plymouth Meeting, PA, focuses on managing onsite office functions, coordinating administrative tasks, and supporting leadership in a dynamic professional environment.
 

Compensation:

• $33.33 – $38.67/hour (based on experience and qualifications)

Work Schedule:

• Monday through Friday, 37.5-hour work week
• Hybrid schedule: Onsite Tuesday through Thursday, remote Monday and Friday

Key Responsibilities of the Office Operations Specialist:

• Manage day-to-day office operations including scheduling, correspondence, mail handling, and recordkeeping
• Provide administrative support to leadership, including calendar management, travel arrangements, and document preparation
• Act as the liaison for building management and facilities to ensure a safe, well-maintained workplace
• Oversee conference room scheduling and general upkeep
• Manage vendor relationships, supply ordering, and equipment maintenance
• Coordinate internal moves and office layout changes in collaboration with facilities
• Organize onsite and offsite meetings, conferences, and events
• Track expenses, process invoices, and prepare reports for leadership
• Support onboarding for new hires by coordinating access and office resources
• Serve as a point of contact for staff, visitors, and external partners
• Promote and maintain compliance with safety and company procedures

Qualifications and Skills for the Office Operations Specialist:

• High school diploma or equivalent required; bachelor’s degree preferred
• Minimum of 5 years’ experience in office administration, facilities coordination, or office management
• Strong communication, organizational, and problem-solving skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to manage multiple priorities and interact effectively with senior leadership and external partners
• Proven ability to maintain confidentiality and demonstrate discretion
• Comfortable coordinating with both internal teams and external vendors

Why Join Us?
This is an excellent opportunity to contribute to a collaborative and professional work environment while gaining exposure to leadership and operational functions in the healthcare insurance industry. You’ll play a key role in ensuring efficiency and continuity across teams.
 

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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