Job Title: Executive Assistant

Job Overview:
We are seeking a dedicated and detail-oriented Executive Assistant to support the day-to-day operations of a high-level executive team. This hybrid, direct-hire position, based in Malvern, PA, focuses on ensuring efficient communication, seamless scheduling, and strategic administrative support at the executive level. The ideal candidate will bring a high level of professionalism, discretion, and organizational ability to a fast-paced and collaborative work environment.

Compensation:

• $85,000 – $95,000/year

Work Schedule:

• Monday to Friday, normal business hours

Key Responsibilities of the Executive Assistant:

• Prepare regular reports and executive summaries that track progress toward business goals and key performance indicators
• Create high-quality presentations, proposals, and internal documents for leadership use
• Maintain and update internal contact lists and key customer information
• Facilitate effective communication across departments and ensure seamless sharing of relevant updates
• Support the development and improvement of internal communication systems and workflows
• Manage complex calendars, schedule appointments, and coordinate travel arrangements for senior leaders
• Organize and support executive-level meetings and conference calls
• Assist in the coordination and execution of various strategic and operational projects
• Plan and execute internal events such as offsite meetings, team-building activities, training sessions, and conferences
• Prepare agendas, briefing materials, and meeting documentation for both internal and external engagements
• Manage relationships with vendors and service providers, ensuring timely invoicing and payment
• Track due diligence and remediation activities, supporting related documentation and follow-up
• Oversee the design and upkeep of organized filing systems to ensure accessibility and accuracy

Qualifications and Skills for the Executive Assistant:

• 8+ years of recent experience supporting a C-suite executive
• Background in supporting leadership within a larger or structured corporate environment (global experience is a plus but not required)
• High level of professionalism and executive presence
• Strong interpersonal skills with the ability to build relationships across an organization
• Polished communication skills, both written and verbal
• Proactive and service-oriented attitude
• Exceptional organizational and multitasking abilities
• Ability to remain composed, discreet, and efficient under pressure

Why Join Us?
This is an excellent opportunity for an experienced executive support professional to contribute meaningfully in a well-established and respected organization. You'll be a trusted partner to leadership, with a key role in driving efficiency, communication, and collaboration at the highest level. If you thrive in a structured, professional setting and enjoy working behind the scenes to keep things running smoothly, this position offers both impact and long-term stability.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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