Job Title: Administrative Assistant

Job Overview:
We are seeking a dedicated and detail-oriented Administrative Assistant to join our client and play a vital role in supporting their operational and administrative functions. This onsite, temporary-to-hire position based in Philadelphia, PA, focuses on ensuring seamless communication, document management, and coordination across the department. The ideal candidate will bring strong organizational skills and a proactive mindset to a dynamic team environment.

Compensation:

• $28.00/hour

Work Schedule:

• Monday through Friday, standard business hours
• Option to start as early as 6:00 AM based on preference

Key Responsibilities of the Administrative Assistant:

• Answer, screen, and log incoming calls; research and resolve minor inquiries; escalate complex issues appropriately and follow through to resolution
• Support department leadership with scheduling meetings, conferences, and travel arrangements
• Prepare and edit forms, reports, correspondence, and internal documents
• Coordinate services with vendors and maintain productive working relationships
• Manage office supply inventory and ordering; ensure supplies are securely stored and readily available
• Maintain accurate manual and digital filing systems, ensuring compliance and accessibility
• Facilitate internal communication processes to support departmental collaboration
• Enter timekeeping data into the system and scan confidential materials
• Track and follow up on internal correspondence and deliverables within the division
• Assist with special projects and perform additional administrative tasks as assigned

Qualifications and Skills for the Administrative Assistant:

• High School Diploma or GED; 2–3 years of administrative experience, ideally in a utilities or service-based environment
• Strong mathematical and problem-solving abilities for tasks such as processing purchase orders and reviewing budgets
• Excellent verbal and written communication skills; able to build positive relationships with colleagues, vendors, and stakeholders
• Well-organized with the ability to multitask and work independently
• Familiarity with general office procedures, including scheduling, recordkeeping, copying, and emailing
• High attention to detail when handling documentation and data entry
• Customer service mindset and collaborative attitude
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

Why Join Us?
This is a great opportunity to bring your administrative expertise to a professional and supportive team environment. You’ll work in a collaborative department where your contributions are valued and your efforts directly support essential operations. If you thrive in a fast-paced setting and enjoy organizing, coordinating, and problem-solving, we encourage you to apply!

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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