Job Title: Office Administrator

Job Overview:
Contemporary Staffing Solutions is seeking an Office Administrator to join our client to support the organized processing, tracking, and management of tax-related documentation and day-to-day departmental operations. This role ensures timely filing activities, maintains accurate records, and provides essential administrative assistance to a busy team. The ideal candidate is detail-oriented, proactive, and comfortable working in a structured financial services environment. This opportunity offers strong exposure to tax operations and collaborative departmental workflows.

Compensation:
$20–$21/hour

Work Schedule:
Monday–Friday, normal business hours | Hybrid, 3–4 days onsite

Key Responsibilities of the Office Administrator:

Tax Documentation & Processing Support

• Assist with preparing, filing, and tracking federal and state tax returns.

• Maintain detailed documentation and processing records for filings.

• Ensure timely remittance of estimated tax payments and communicate cash needs to internal partners.

Administrative Operations

• Process check requests and deposit refund checks.

• Maintain organized audit trails and follow document management and retention procedures.

• Gather information to support team members in completing tax-related work.

• Provide general administrative support as needed across the department.

Team Collaboration & Communication

• Work closely with administrative associates, advisors, and internal stakeholders.

• Support clear communication and smooth coordination of tasks across the department.

Process Improvement & Department Engagement

• Participate in initiatives focused on enhancing efficiency, workflow, and user experience.

• Contribute ideas that strengthen team capabilities and improve processes.

Qualifications and Skills for the Office Administrator:

• Bachelor’s degree preferred; equivalent experience is welcome.

• At least two years of experience in financial services; fiduciary or trust experience is a plus.

• Ability to work overtime during peak periods.

• Proficiency in Microsoft Office and digital document management tools.

• Salesforce experience is beneficial.

• Excellent communication and interpersonal skills.

• Strong organizational skills, accuracy, and problem-solving abilities.

• Ability to balance multiple tasks in a deadline-driven environment.

• Self-starter with strong initiative and a commitment to confidentiality.

Why Join Us?

This role offers hands-on exposure to tax and financial operations while working within a supportive, collaborative team. You’ll grow your administrative and organizational skills and contribute to important departmental workflows in a professional and process-driven environment.

About Us:

Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.