Job Title: Sr. Administrative Assistant

Job Overview:

Contemporary Staffing Solutions is seeking a Sr. Administrative Assistant to join our client to support critical executive operations and ensure seamless day-to-day workflow across the organization. In this role, you will manage complex scheduling needs, coordinate high-level communications, and oversee key administrative processes for multiple leaders, including the CEO. This position calls for a polished professional who thrives in a fast-paced environment, maintains strict confidentiality, and consistently delivers organized, high-quality work. This is a fully onsite role based in Bryn Mawr, PA and offered as a direct hire opportunity.

Compensation:

$95,000 – $120,000/year

Work Schedule:

Monday–Friday, normal business hours
100% onsite in Bryn Mawr, PA

Key Responsibilities of the Sr. Administrative Assistant:

Executive Support & Office Coordination
Oversee daily administrative functions, including scheduling, meeting logistics, document preparation, and high-level communications to keep executive operations running smoothly.

Calendar & Travel Management
Manage complex calendars across multiple executives, resolve scheduling conflicts, and coordinate detailed travel itineraries including air, lodging, and transportation.

Documentation, Reporting & CRM Oversight
Maintain timelines, procedures, and department materials; update CRM records; and support reporting needs through accurate data management and exports.

Event & Meeting Coordination
Plan and execute logistics for departmental meetings and events, ensuring materials, communications, and timelines are fully organized.

Cross-Functional Collaboration
Build strong working relationships with administrative peers and internal teams, proactively supporting executives while maintaining professionalism and confidentiality at all times.

Qualifications and Skills for the Sr. Administrative Assistant:

• 5+ years of experience supporting senior-level executives, ideally within a professional services environment
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), Teams, LMS platforms, and CRM tools (Microsoft Dynamics preferred)
• Exceptional organizational skills with the ability to juggle multiple shifting priorities
• Strong written and verbal communication abilities; polished, professional presence
• Proven ability to work independently, anticipate needs, and solve problems proactively
• High level of discretion when handling sensitive or confidential information
• Comfortable operating in a fast-paced, high-visibility role

Why Join Us?

This position offers the opportunity to work closely with top-level leadership and become a trusted partner in managing key organizational activities. You’ll gain exposure to decision-makers, contribute to meaningful operational improvements, and grow your administrative expertise in a highly professional environment.

About Us:

Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.