Job Title: AP Coordinator
Job Overview:
Contemporary Staffing Solutions is seeking an AP Coordinator to join our client to support accurate and timely processing of expenses and invoices while maintaining strong internal and external relationships. This role plays a key part in ensuring vendors, clients, and internal teams experience smooth and reliable payment workflows. The AP Coordinator will contribute to operational efficiency, compliance, and service excellence across the organization. This is a direct hire position located in Philadelphia, PA with a hybrid work arrangement after the first 90 days.
Compensation:
$55,000 to $60,000 per year
Work Schedule:
Monday through Friday, 9:00 AM to 5:00 PM
Key Responsibilities of the AP Coordinator:

• Support daily accounts payable operations by reviewing, coding, entering, and processing firm and client related invoices with accuracy and attention to detail
• Manage credit card reconciliations and assist with attorney and staff expense reporting to ensure timely reimbursement and proper documentation
• Coordinate client paid invoices by organizing required materials, sending invoices, and following up to confirm payment status
• Respond to vendor inquiries, research discrepancies, and resolve outstanding balances while maintaining positive working relationships
• Ensure adherence to internal policies and client billing guidelines, including issuing rush checks and communicating approval and payment updates across teams

Qualifications and Skills for the AP Coordinator:

• High school diploma or GED required with at least two years of recent accounts payable experience
• Strong working knowledge of Excel including data entry, sorting, and basic formatting
• Demonstrated ability to manage high volume data entry with accuracy and consistency
• Highly organized with a process improvement mindset and strong attention to detail
• Comfortable communicating with a variety of stakeholders including attorneys, administrative staff, vendors, and clients

Why Join Us?
This opportunity offers exposure to a collaborative professional services environment where your contributions directly support business operations. You will gain hands on experience working with diverse internal teams while building strong accounts payable expertise. The role also provides a stable schedule and a hybrid work arrangement that supports work life balance.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.