• Share this Job

Executive Operations Assistant #101617

Location : Philadelphia, PA
Job Type : Direct
Compensation : 65000.00 - 70000.00 USD/YEAR
Start Date : 11/05/2019
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Executive Operations Assistant

An Operations Assistant is needed for a position in Philadelphia, PA! As the Executive Assistant, you will be responsible for providing administrative and overall support to the Executive team. You will be a highly visible representative of the organization, serving as the point of contact for internal and external constituencies on matters pertaining to the management and the executive office. 


Responsibilities of the Executive Assistant include:

  • Communicating on the executive’s behalf and coordinating logistics with meetings both internally and externally.

  • Coordinating meetings and activities with the leadership/management team

  • Assisting daily administrative duties and completing a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries.; and compiling content and documents for meetings.

  • Organizing and coordinating special events and meetings, including arranging locations, logistics, conference rooms, catering, room prep, and overall event support.

  • Drafting and editing materials including presentations, reports, letters, scripts, and various correspondence and content

  • Compiling and preparing reports, letters, proposals; developing oral and written communication with stakeholders.

  • Researching information, compiling statistics, and gathering and computing various data; preparing special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

  • Acting as host for key visitors and customers as needed.

  • Managing petty cash and executive credit card usage maintaining required records, tracking of transactions and account balances.

  • Handling confidential information and materials appropriately and maintaining a secure work area. Understanding and complying with HIPAA and employment privacy rules.

  • Coordinating and cross functioning support with other Administrative Assistants as needed.

  • Performing other specific tasks as assigned.

Perks of Working with Our Client Company (for full-time employees):

  • Medical, Dental, and Vision insurance

  • 401K plan with company match

  • Casual dress code

  • Free snacks and drinks

  • And more!

Required Qualifications :

Will Demonstrate the following Skills/Qualifications:

  • Executive support experience

  • Ability to work independently with minimal supervision.

  • High degree of initiative, follow-through, and organizational skills.

  • Excellent interpersonal communication (verbal and written) and collaboration skills.

  • Ability to interface with personnel at all levels directly or virtually.

  • Ability to manage confidential data

  • Ability to communicate and collaborate effectively with a solution driven approach to all levels including internal and external constituents.

  • Able to use initiative and solid judgment within scope of responsibilities in completing tasks and responsibilities, establishing new procedures and resolving technical challenges.

  • Detail-oriented and highly organized

Education/Experience Requirements

  • Bachelor’s degree required; Master’s degree preferred  

  • Registered vehicle.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

  • Demonstrated ability to inspire trust and confidence effectively with internal and external audiences

  • Able to maintain a high degree of professionalism and confidentiality.

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

  • At least 5 years of supporting an executive required

  • At least 3-5 years of experience in a health care or home care environment preferred  

Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. Originally a staffing agency, we have evolved into a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, Information Technology, and Salesforce. We respect our clients and candidates equally while keeping the client’s best interest in mind. We operate with pro-active pipelines, with the highest business ethics, a winning spirit in our approach, a team-oriented work flow, and with real cross training. The CSS team coaches you with current business intelligence so that we can manage your expectations. It’s what makes CSS great and, most importantly, FUN to work with!

Powered by AkkenCloud

Serving Nationwide

161 Gaither Drive, Suite 210
Mt. Laurel, NJ 08054

© 2018 Contemporary Staffing Solutions | SiteMap | Privacy Policy | Contact Us

Contemporary Staffing