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Senior Executive Assistant #99929

Location : Trenton, NJ
Job Type : Direct
Compensation : 70000.00 - 80000.00 USD/YEAR
Start Date : 02/11/2019
Hours : Full Time
Required Years of Experience : 5+
Required Education : High School Diploma/GED
Travel : No
Relocation : No

Job Description :

Responsibilities of the Senior Executive Assistant include:

  • Provides executive administrative support to the Vice President and other HR leaders

  • Maintains the calendars of the Vice President and other department leaders; schedules meetings and arranges for all related logistics including meeting set-up, agendas and meeting materials

  • Provides assistance such as research, analysis and documentation for special projects or annual HR initiatives requiring attention to detail and timeliness

  • Prepares written communication in the form of memos, proposals and presentations using Microsoft Office products

  • Provides proofreading and grammatical expertise for various executive reports, spreadsheets, letters and other documents

  • Answers calls to the Vice President and other HR staff when they are not available and takes accurate messages or handles the actions to fulfill the caller’s request

  • Handles all administrative responsibilities within established time frames; able to prioritize and effectively manage the workload of the administrative support staff

  • Coordinates all aspects of Officer-sponsored training sessions or other events such as notifications, registrations, agendas, materials, post-event surveys, etc.

  • Handles confidential contract management for the department and review and payment of invoices

  • Oversees the completion of employment verifications and other employment documents, assuring timely and accurate responses

  • Oversees ordering of supplies and ensures adequate stock is available at all times; handles copier and fax maintenance and service requests

  • Creates and maintains a filing system; ensures compliance with record retention guidelines

  • Supervises HR administrative support staff; assigns and monitors work ensuring accuracy and timeliness

  • Manages the performance of administrative staff including the completion of annual performance evaluations, regular coaching and feedback and ensuring appropriate development opportunities are undertaken

  • Ensures appropriate administrative and HR reception area coverage to maintain proper greeting of visitors as well as telephone coverage

Perks of Working with Our Client Company (for full-time employees):

  • Amazing benefits and a great culture

  • 401(k)

  • Work/life balance

  • Leave the office by 4:30!

  • Many employees are tenure


Required Qualifications :


  • High School diploma (degree a plus!)

  • Certifications in administrative support, Microsoft Office products, or other similar programs a plus

  • 5+ years of experience supporting executive-level leaders

  • 2+ years of supervisory experience

  • Knowledge and understanding of HR disciplines having worked in an HR department is highly desirable

  • Maintains the highest degree of confidentiality

  • Understands the business and internal navigation

  • Advanced skills in Word, Excel and PowerPoint, including the ability to create detailed charts, graphs and pivot tables; working knowledge of Visio a plus

  • Possesses analytical skills and capabilities

  • Demonstrates excellent customer service skills – polite, professional demeanor, timely intake of calls, takes accurate messages, and timely return of calls as appropriate

  • Possesses a high degree of accountability

  • Exercises sound judgement in decision-making

  • Demonstrates a strong work ethic; is proactive and regularly takes initiative

  • Able to effectively prioritize work and multi-task efficiently to meet deadlines

  • Experience in identifying opportunities for process improvement; develops creative solutions to enhance the effectiveness of internal processes

  • Team player, collaborative

  • Possesses solid supervisory skills

  • Excellent verbal and written communication skills

  • Possesses a high level of grammatical expertise, including an exemplary proofreading ability

  • Able to work flexible hours as needed

  • Strong MS Office skills, HR experience, and decent experience supporting a VP/C level executive

Contemporary Staffing Solutions (CSS) is a company that exudes unwavering results with urgency, honesty and integrity. CSS has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, Information Technology, Salesforce We respect our clients and candidates equally while keeping the client’s best interest in mind. Everyone at CSS operates with pro-active pipelines and with the highest business ethics, a winning spirit in our approach, a team-oriented work flow, with real cross training. The CSS team coaches you with current business intelligence so that we can manage your expectations. It’s what makes CSS great and, most importantly, FUN to work with!

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161 Gaither Drive, Suite 210
Mt. Laurel, NJ 08054

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