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Administrative Assistant/ Payroll Coordinator #107501

Location : Mt. Laurel, NJ
Job Type : Internal Direct
Compensation : 45000.00 USD/YEAR
Start Date : 07/20/2021
Hours : Full Time
Required Years of Experience : 2-4
Travel : No
Relocation : No

Job Description :

The Administrative Assistant/ Payroll Coordinator will compile and record employee time and payroll data for our weekly payroll, as well as act as administrative support for company’s back-office. A successful candidate should be detail oriented, and skilled in mathematics, communication and time management. Must work well in a fast-paced, team-oriented environment. 




Administrative Assistant/ Payroll Coordinator Responsibilities Include:



  • Accounting hotline & payroll email inbox, resolving issues as they arise and/or escalating Managing to appropriate stakeholders and management

  • Assist Payroll Supervisor in full payroll process

  • Manage missing timecards on a weekly basis

  • Review all batch entries for accuracy

  • Compile and batch employee time

  • Assist in weekly payroll tax setup

  • Complete employment verifications – via fax, phone & email.

  • Review FTP importing site daily and analyze any rejections

  • Manage check transfer list and duplicate check report

  • Create and distribute reports to business units and field offices

  • Complete candidate maintenance file monthly

  • Assist in garnishment process

  • Assist with managing contract files in Corporate office and on network drive

  • Assist with weekly & monthly billing

  • Own, lead and improve the drug, credit & background bill-backs to clients.

  • Perform special projects as needed by Payroll Manager


Required Qualifications :

Administrative Assistant/ Payroll Coordinator Qualifications:



  • Bachelor’s degree in related field preferred but not required

  • Experience with ADP and / or Great Plains a plus

  • Familiar with business administration concepts, practices and procedures

  • Exceptional communication skills, initiative, and ability to multi-task, prioritize, & manage time efficiently in a fast-paced environment 

  • Proficiency in Microsoft Office products including Word, Excel, and Outlook

  • Ability to maintain confidentiality and handle sensitive material

  • Ability to work independently with minimal supervision or as an active member of a team

  • Proven ability to effectively interact with all levels of management, vendors and employees




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161 Gaither Drive, Suite 210
Mt. Laurel, NJ 08054

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