Asbury Park, NJ
Contract To Hire Dec 1, 2023 Office Call Center Administrative Assistant (Healthcare)
Contemporary Staffing Solutions is seeking a friendly, detail oriented Administrative Assistant to join our client in the healthcare industry located in Asbury Park, NJ! As the Administrative Assistant, you will be responsible for providing day-to-day administrative support for the organization including answering inbound inquiries, greeting customers, and performing clerical tasks. This is a temporary-to-hire opportunity offering $25 per hour!
Responsibilities of the Administrative Assistant Include:
Supports the organization by providing excellent customer service and maintaining a positive work environment.
Tracks compliance requirements per State and Federal laws and regulations, in addition to accreditation rules and guidelines.
Maintain administrative filing tasks in accordance with recordkeeping policies.
Provide administrative support to the organization's management, such as answering inbound telephone and email inquiries, scheduling, calendar management, and general office tasks.
Requirements of the Administrative Assistant:
Bachelor's Degree in a relevant field
2-3 years' administrative work experience
Excellent written and verbal communication and organizational skills
Proficient in Microsoft Office Suite and strong computer skills
Ability to work independently and as an active member of a team environment
New York, NY
Direct Hire Nov 30, 2023 Legal Legal Sourcing Analyst
Contemporary Staffing Solutions is seeking an experienced Legal Sourcing Analyst to join our client, a law firm, located in New York, NY! As the Legal Sourcing Analyst, you will be responsible for collaborating with internal team members on developing and implementing strategic growth initiatives by improving partner recruitment efforts. This is a hybrid, direct hire opportunity starting at $72,000 per year!
Requirements of the Legal Sourcing Analyst Include:
Support the firm's partner hiring needs by identifying potential candidates through the company's databases.
Update candidate profiles in the database, as needed.
Analyze and summarize candidate research for presentation to hiring managers.
Utilize legal industry knowledge and firm goals to create presentation materials including but not limited to reports, memos, talking points, and PowerPoint presentations.
Assist the hiring team with all aspects of partner recruiting.
Perform additional responsibilities and special projects, as needed.
Requirements of the Legal Sourcing Analyst:
Bachelor's Degree required
2+ years' experience working in a law firm in a related position
Excellent written and verbal communication and organizational skills
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
Able to work in a fast paced, service oriented environment while maintaining confidentiality
Comfortable working independently and as an active member of a team
Exton, PA
Direct Hire Nov 29, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Staff Accountant to join our client for a hybrid opportunity in Exton, PA! This position involves close collaboration with management and encompasses various responsibilities related to accounting operations for the business unit. The Staff Accountant will play a crucial role in project accounting, accounts payable, payroll, month-end closing processes, and the preparation of financial statements. This Direct-Hire opportunity is offering an annual salary of $70,000-$75,000!
Job Responsibilities:
Execute project management reporting for the business unit, including:
Handling all aspects of Project Accounting from project setup and maintenance.
Reviewing and adjusting time and expense charges.
Managing revenue recognition and billings.
Performing WIP analysis and reconciliation.
Conducting AR reconciliation and collections.
Maintain accurate books and records of the Company.
Prepare account reconciliations and journal entries during the monthly close process.
Assist in analyzing monthly financials.
Generate a comprehensive monthly reporting package.
Ensure appropriate approvals for all received invoices.
Charge expenses to accounts, analyze invoices, and record entries.
Correspond with vendors, update vendor profiles, and process vendor checks.
Follow established payroll procedures to ensure timely and accurate payment for employees.
Perform timecard review and extraction from the time and attendance application, ensuring accurate recording of time and the use of appropriate pay codes.
Process weekly payroll.
Qualifications:
Minimum of 2 years of experience in accounting.
Bachelor’s degree in accounting.
Knowledge of accounting principles.
Advanced proficiency in Excel.
Experience with computerized ledger systems.
Detail-oriented with the ability to multitask and meet deadlines.
Effective team player with the ability to work with all levels of the organization.
Experience with Paylocity and NetSuite is a plus.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Radnor, PA
Direct Hire Nov 29, 2023 Legal Contemporary Staffing Solutions is seeking a Legal Document Specialist to join our client in Radnor, PA for a hybrid opportunity! This Direct-Hire opportunity is offering an annual salary of $60,000-$80,000!
Responsibilities:
Create, modify, and format legal documents in accordance with firm specifications using various software applications.
Provide help desk support to address and resolve application queries efficiently.
Assist staff and attorneys in troubleshooting and resolving document-related issues.
Restore and recover corrupted document files as needed.
Generate charts, graphs, tables, and spreadsheets as requested.
Convert, clean, and format documents to and from different file formats.
Conduct thorough editing and proofreading of legal documents.
Ensure completion of all assigned tasks within specified deadlines with accuracy and timeliness.
Adhere to established policies and procedures consistently.
Perform additional administrative duties as necessary or assigned.
Requirements:
Minimum of 5 years of experience as a legal word/document processor.
Advanced proficiency in word processing, document formatting, document repair, and information management, including Word, Excel, PowerPoint, and Adobe Acrobat.
Experience with iManage, BigHand Create, Hyperstyles (formerly Payne Numbering), Litera Compare, and Litera Metadact is advantageous.
Meticulous attention to detail is a prerequisite.
Motivated self-starter with a positive attitude and strong work ethic.
Ability to proofread and edit legal documents, including briefs, memos, and correspondence.
Proficient in prioritizing multiple tasks and meeting deadlines under time constraints with minimal supervision.
Team-oriented with the capability to work effectively in a collaborative environment.
Familiarity with generating Table of Contents, Table of Authorities, and outlines.
Proficiency in using Word styles and performing mail merges.
Ability to work with complex Excel spreadsheets, including knowledge of formulas, filters, VLOOKUP, and pivot tables (a plus but not required).
Competence in creating professional and visually appealing PowerPoint presentations.
Prior experience with Trial Director is advantageous but not required.
Knowledge of federal court rules is a plus but not required.
Excellent communication skills for effective interaction with attorneys and staff.
Ability to work professionally under pressure and handle challenging situations with a consistently calm and positive demeanor.
Capability to handle confidential and highly sensitive matters discreetly and professionally.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Trevose, PA
Direct Hire Nov 29, 2023 Legal Contemporary Staffing Solutions is seeking a proactive and detail-oriented individual to join our client as a Legal Assistant in Trevose, PA! In this role, you will provide essential administrative support to two external elder care coordinators and the internal legal support staff. The ideal candidate will be a self-starter capable of working independently with minimal supervision, while also collaborating effectively within a larger team. This Direct-Hire opportunity is offering an annual salary of $40,000-$42,000!
Duties and Responsibilities:
Schedule, reschedule, and confirm appointments for care coordinators and attorney(s), ensuring accurate information is provided in-person, over the phone, and via email.
Welcome and direct clients, professional partners, and visitors to the office. Maintain a tidy and presentable reception and conference areas, and ensure marketing materials are well-stocked.
Create new matters in the client management database and handle the scanning, copying, and linking of documents to our internal data management system (Time Matters).
Review and prepare letters drafted by care coordinators and attorney(s) for mailing, faxing, or emailing. Manage incoming mail and distribute it accordingly.
Triage phone calls for elder care coordinators and other staff members, exercising judgment to direct calls to the appropriate staff and identifying urgency.
Coordinate in-office staff meetings, make travel arrangements, and manage office supplies as needed.
Qualifications:
Previous experience in administrative functions is necessary; long-term care experience is preferred but not required.
High School Diploma or GED. Proficiency in grammar, spelling, punctuation, and basic letter writing is necessary.
Proactive, self-starter capable of working with limited supervision and collaborating within a team. Must demonstrate critical thinking and judgment in decision-making.
Ability to maintain a professional demeanor and uphold confidentiality regarding sensitive materials.
Excellent communication, interpersonal, and problem-solving skills.
Knowledge of Microsoft Office Suite, particularly Word and Excel. Familiarity with Time Matters is a plus.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Mt. Laurel, NJ
Contract Nov 29, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Supply Chain Administrator to join our client in Mount Laurel, NJ! You will play a vital role in the efficient management of our vehicle licensing processes. The ideal candidate will collaborate with State Division of Motor Vehicles and Licensing Agencies, internal teams, and external clients to ensure the accurate and timely completion of licensing requirements for a variety of vehicles, including cars, trucks, and specialized equipment. This Contract opportunity is offering $22.50/HR!
Responsibilities:
Collaborate directly with State Division of Motor Vehicles and Licensing Agencies to process and complete client's vehicle licensing requirements.
Efficiently and accurately complete state licensing documents for a range of vehicles.
Work closely with internal and external clients to ensure proper licensing, offering recommendations on best practices.
Respond to license-related inquiries through various communication platforms.
Process licensing work using internal online systems, direct interaction with State Division of Motor Vehicle, and collaboration with third-party licensing vendors.
Stay informed about changes in state laws and requirements, serving as a Subject Matter Expert in various States on licensing procedures.
Conduct research, compile data, and prepare documents for cross-departmental processes.
Assist in the training of new and existing employees and provide support to co-workers with questions.
Maintain data integrity of vehicle information.
Collaborate with Licensing Analyst on client-specific parameters.
Troubleshoot licensing delays and explore alternative solutions.
Work with clients to ensure all required state documentation and inspections are included with licensing paperwork.
Proactively follow up on licensing to ensure deadlines are met.
Uphold Raving Fans Customer Service by ensuring prompt and thorough responses to inquiries.
Perform other duties as assigned.
Requirements:
Associate’s or Bachelor’s degree or equivalent work experience preferred.
Functional knowledge of Microsoft Office programs.
Familiarity with office technology and equipment.
Entry level workload will be assigned.
Knowledge of DMV regulations and/or Supply Chain processes helpful, but not necessary.
Strong administrative skills.
Excellent organizational skills, detail-oriented, and ability to handle multiple priorities to meet required deadlines.
Attention to detail with a focus on volume and accuracy.
Ability to work both independently and in a team environment.
Ability to prioritize tasks.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Philadelphia, PA
Contract Nov 29, 2023 Office Call Center Contemporary Staffing Solutions is seeking a professional and experienced Temporary Receptionist to provide office coverage for a two-week assignment for an esteemed law firm in Philadelphia, PA! As the first point of contact for clients and visitors, you will play a crucial role in ensuring a positive and efficient experience. This Contract opportunity is offering $25/HR!
Responsibilities:
Warmly greet clients and visitors upon arrival, maintaining a friendly and professional demeanor.
Efficiently manage the phone system, including transferring calls and addressing inquiries.
Perform typing and data entry tasks to support office operations.
Handle incoming packages and distribute them appropriately within the firm.
Serve as the central point for all calls across multiple offices, requiring adept problem-solving skills to determine proper routing.
Prioritize and inform attorneys about incoming calls before transferring them.
Take charge of authorizing access for individuals attending meetings, adhering to the security list.
Requirements:
Proven experience in administrative or receptionist roles within a professional environment.
Always maintain a polished and professional dress code and appearance.
Exceptional skills in handling phone systems and the ability to multitask effectively.
This temporary position offers a unique opportunity to contribute to the smooth functioning of our client’s law firm while gaining exposure to the legal industry. If you possess the necessary skills and experience, we invite you to apply and be a key part of our client’s dynamic team.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Chestnut Hill, PA
Direct Hire Nov 28, 2023 Office Call Center Contemporary Staffing Solutions is seeking an Officer Manager to join our client in Chestnut Hill, PA! This position serves as the linchpin of our client’s clinics, ensuring seamless operations, client satisfaction, and effective communication with our dedicated team. If you thrive in a dynamic healthcare environment and have a passion for providing support, we encourage you to apply. This Direct-Hire opportunity is offering an annual salary of $50,000!
Key Responsibilities:
Oversee the clinic schedule, including coordinating client sessions, staffing assignments, and accommodating cancellations.
Act as the morning custodian, commencing clinic operations at 8am and assisting with cleaning and setup.
Perform evening closure duties, aiding in cleaning and ensuring the clinic is ready for the next day.
Manage general office operations, which includes cleaning, stocking, filing, organizing, and supply procurement.
Extend a warm welcome to clients and families each day.
Flexibly adjust the schedule to address staff or client call-outs.
Assist the Clinical Director in managing clinic processes and protocols within the Practice Management System.
Conduct necessary reports and audits, such as conversion audits and signature verification.
Interact with families with a positive attitude, answering any inquiries during pick-up and drop-off.
Uphold client and family satisfaction, escalating any concerns to the Clinical Director.
Report and troubleshoot clinic-related issues, including site maintenance, with support from the Central Office.
Collaborate with the Clinical Director to coordinate team engagement activities, including staff meetings, team-building events, community outreach, welcome activities for new team members, and acting as a fill-in RBT when required.
Qualifications:
A minimum of 1 year of experience in medical administration, preferably in a doctor's office setting.
Experience in ABA or the behavioral health field is a significant advantage.
An Associate Degree or higher in Healthcare Administration or Business is preferred but not mandatory.
Exceptional communication and customer service skills.
Prior experience with medical billing and electronic medical records (EMR) is preferred.
Confident telephone etiquette, adeptness in professional email communication, and strong interpersonal skills.
A pleasant and compassionate demeanor, particularly important for interactions with parents and children facing behavioral challenges, as well as in addressing staff-related issues.
Must possess a caring and understanding attitude.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Pittsburgh, PA
Direct Hire Nov 28, 2023 Office Call Center Contemporary Staffing Solutions is seeking an Officer Manager to join our client in Pittsburgh, PA! This position serves as the linchpin of our client’s clinics, ensuring seamless operations, client satisfaction, and effective communication with our dedicated team. If you thrive in a dynamic healthcare environment and have a passion for providing support, we encourage you to apply. This Direct-Hire opportunity is offering an annual salary of $50,000!
Key Responsibilities:
Oversee the clinic schedule, including coordinating client sessions, staffing assignments, and accommodating cancellations.
Act as the morning custodian, commencing clinic operations at 8am and assisting with cleaning and setup.
Perform evening closure duties, aiding in cleaning and ensuring the clinic is ready for the next day.
Manage general office operations, which includes cleaning, stocking, filing, organizing, and supply procurement.
Extend a warm welcome to clients and families each day.
Flexibly adjust the schedule to address staff or client call-outs.
Assist the Clinical Director in managing clinic processes and protocols within the Practice Management System.
Conduct necessary reports and audits, such as conversion audits and signature verification.
Interact with families with a positive attitude, answering any inquiries during pick-up and drop-off.
Uphold client and family satisfaction, escalating any concerns to the Clinical Director.
Report and troubleshoot clinic-related issues, including site maintenance, with support from the Central Office.
Collaborate with the Clinical Director to coordinate team engagement activities, including staff meetings, team-building events, community outreach, welcome activities for new team members, and acting as a fill-in RBT when required.
Qualifications:
A minimum of 1 year of experience in medical administration, preferably in a doctor's office setting.
Experience in ABA or the behavioral health field is a significant advantage.
An Associate Degree or higher in Healthcare Administration or Business is preferred but not mandatory.
Exceptional communication and customer service skills.
Prior experience with medical billing and electronic medical records (EMR) is preferred.
Confident telephone etiquette, adeptness in professional email communication, and strong interpersonal skills.
A pleasant and compassionate demeanor, particularly important for interactions with parents and children facing behavioral challenges, as well as in addressing staff-related issues.
Must possess a caring and understanding attitude.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Orefield, PA
Contract Nov 28, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Customer Service Representative to join our client in Orefield, PA! As a Customer Service Representative, you will play a crucial role in upholding the client’s high Standards of Performance, focusing on safety, customer satisfaction, and achieving outstanding results. This Contract opportunity is offering $20/HR!
Key Responsibilities:
Customer Engagement: Your primary responsibility will be to engage with our customers through various channels, including phone calls, emails, and in-person interactions, ensuring their satisfaction and striving for first-call resolution.
Compliance: Adhere to company and corporate guidelines, meeting performance goals set by the business unit, and maintaining a commitment to safety, WOW (World of Work), presentation, and results-oriented work.
Technical Proficiency: Demonstrate the ability to navigate multiple computer programs, screens, and resources, with a strong emphasis on detailed and accurate documentation for each transaction.
Schedule Adherence: Work within a structured environment, adhering to a defined schedule, including headset use, scheduled breaks, and lunches.
Flexibility: Be prepared to work at multiple locations, which may involve occasional travel and extended hours, particularly during emergency situations, storm preparation, and restoration efforts.
Transaction Handling: Conduct various customer transactions, including meter and service order creation, payment processing, and maintaining accurate records in the billing system.
Customer Correspondence: Address customer concerns related to high bills, service activation/deactivation, deposits, and other ad hoc requests professionally and effectively.
Problem Solving: Research, identify, and resolve discrepancies, making necessary adjustments and corrections as required.
Cash Handling: In some instances, engage in cashiering and batch processing, ensuring precise reconciliation of funds and cash reports with a high degree of accuracy.
Community Engagement: Participate in Chesapeake Utilities Cares programs and support community grassroots efforts.
Collections: Assist in the collection and disconnection process as directed by company rules and regulations.
Interdepartmental Collaboration: Foster positive working relationships with other department contacts and external organizations.
Additional Responsibilities: Undertake any other duties assigned by your Supervisor within the scope of the business unit job.
Qualifications:
Preferably, you have a minimum of 2 years of clerical or customer service experience, with a focus on call center operations.
You possess excellent written and oral communication skills, ensuring effective interaction with customers.
Being bilingual in Spanish and English is a plus.
You have experience handling cash transactions.
Demonstrated math aptitude, collection techniques, and some account knowledge.
Strong computer skills are preferred, including familiarity with MS Office and other call center technologies.
Proficiency in computer programs such as Microsoft Word, Excel, and Outlook.
Previous experience in call center customer service, handling product inquiries and billing concerns.
You are comfortable with both telephone and face-to-face customer interactions within a structured environment.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Fishers, IN
Direct Hire Nov 28, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Document Recovery and Corrections Analyst to join our client in Fishers, IN! Working under general supervision, the Analyst will play a crucial role in maintaining agency and/or investor relationships by researching, recovering, and correcting mortgage documents to ensure compliance with mandated guidelines and completeness of collateral files. This Direct-Hire opportunity is offering an annual salary of $55,000-$65,000!
Essential Job Functions:
Support the assigned business unit in monitoring and analyzing required documents to complete agency/investor mandates within SLA.
Maintain relationships with business units and investors, requiring excellent communication and interpersonal skills.
Conduct in-depth document research with title companies, county clerks, and/or internal departments as needed.
Use independent judgment to manage and interpret investor guidelines, disputing discrepancies as necessary.
Review and compare documents to identify errors based on agency/investor guidelines.
Generate reports based on analysis, showcasing trends and common themes.
Demonstrate goal orientation, self-motivation, and a sense of professional curiosity to learn and recommend solutions.
Adapt quickly to changes and take a proactive approach to problem-solving.
Work efficiently in a fast-paced environment, remaining calm in stressful situations, and handling multiple tasks with interruptions.
Perform general office duties, including outbound/inbound phone calls and emails when following up on document recovery.
Assist with special projects as needed, showcasing thorough detail orientation.
Maintain regular and punctual attendance.
Requirements:
Bachelor's degree in a business-related field.
Three (3) to four (4) years of mortgage experience with document processing.
Strong knowledge of Agency guidelines, Ginnie Mae, Fannie Mae, Freddie Mac.
Proficiency with Microsoft Office tools, with strong skills in Excel.
Problem resolution skills and critical thinking ability.
Business analysis or project knowledge is preferred.
Proficiency in Ginnie NET and/or Mortgage Industry Custodian Site Portals is a plus.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Philadelphia
Contract To Hire Nov 27, 2023 Office Call Center
Contemporary Staffing Solutions is seeking a seasoned and dynamic Senior Executive Assistant to join our client in Philadelphia, PA! You will play a pivotal role in navigating daily complexities, identifying opportunities, solving challenges, setting goals, and exploring new ideas to contribute to the success of our client’s organization. The successful candidate will be adept at performing critical administrative tasks, comfortable handling confidential information, and capable of serving as a leader among peers both within and outside the organization. This Contract-to-Hire opportunity is offering $34.96-$48.07/HR!
Responsibilities:
Maintain oversight and handle confidential and sensitive information with the utmost discretion.
Plan, organize, and execute daily meetings for the Chief Executive, including preparing pre-read documents in advance. Create presentations, spreadsheets, and other materials with minimal guidance.
Coordinate detailed travel plans and accommodations.
Manage incoming phone calls and messages, addressing inquiries and general questions.
Process expense reporting, vendor payments, and purchase requisitions via relevant systems.
Develop strong working and personal relationships with the Chief Executive, leaders, and administrative staff throughout the organization. Exercise good judgment, strong communication skills, discretion, and confidentiality.
Serve as a representative of the organization and Chief Executive to external colleagues.
Perform other duties as assigned.
Qualifications:
High School diploma or equivalent required; undergraduate degree preferred.
Minimum of 7 years of administrative assistant experience supporting senior-level management.
Strong knowledge of our organization's culture and business functions.
Demonstrated excellent organizational, oral, and written communication skills.
Proficient use of Microsoft Office, with advanced working knowledge of Excel, PowerPoint, and Outlook strongly preferred.
Customer-focused professionalism is a primary requirement.
Proven ability to lead and act autonomously with minimal guidance.
Ability to maintain confidentiality for highly sensitive information.
Must be flexible to work a varying schedule as needed.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Jacksonville, FL
Direct Hire Nov 27, 2023 Accounting Finance Contemporary Staffing Solutions is seeking an Accounts Payable Accountant to join our client for a remote opportunity (must be local to Jacksonville, FL as this position will eventually be hybrid 2-3 days per week in office). The ideal candidate will play a crucial role in maintaining precise financial records, executing data entry tasks, and providing support for various accounting functions. As a key member of our accounting team, the Accounts Payable Accountant will collaborate closely with colleagues to ensure the accuracy and currency of financial data. This Direct-Hire opportunity will offer an annual salary of $65,000-$70,000!
Key Responsibilities:
Prepare and process vendor invoices, ensuring proper approvals, PO matching, and accurate GL coding.
Handle vendor payments, address vendor inquiries, and resolve any payment discrepancies.
Apply customer payments to accounts receivable.
Investigate and resolve payment discrepancies and follow up on past due customer invoices.
Reconcile bank and credit card statements.
Assist with month-end and year-end closing procedures.
Prepare and process journal entries under the guidance of senior accounting staff.
Assist in new vendor/customer setup, credit applications, and related tasks.
Undertake other duties as assigned by the Senior Accountant, Controller, or CFO.
Requirements:
Bachelor's degree in Accounting or a related field.
1-2 years of experience in accounting or a related field.
Strong attention to detail and commitment to accuracy.
Comfort with electronic/digital record-keeping systems.
Exceptional organizational skills and the ability to prioritize tasks effectively.
Proactive approach to questioning the status quo and identifying areas for continual process improvement.
Excellent written and verbal communication skills.
Proficiency in Microsoft Excel, Teams, and other Microsoft suite applications.
Experience with an ERP/accounting software (Netsuite experience a plus).
Ability to work both independently and collaboratively within a team.
Strong problem-solving skills and the ability to think critically.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Farmingdale, NY
Contract Nov 27, 2023 Office Call Center
Contemporary Staffing Solutions is seeking a Office Coordinator to join our client in Farmingdale, NY! As a Office Coordinator, your primary responsibility will be the efficient processing of lease buyout documents, encompassing customer purchases, loan extensions, and returns. You will create a welcoming and courteous atmosphere for customers, whether they interact with you in person or over the phone. Effective communication, both written and verbal, with lessees, dealers, credit unions, and customers regarding lease return center services and policies will be a key aspect of your role. Collaborating with the Lease Buyout Advisor, you will request, receive, and handle all essential paperwork needed for finalizing lease-to-loan conversions. This Contract opportunity is offering $20-$25/HR!
Key Duties:
Prepare all necessary pre-appointment documents to enhance customer interactions.
Gather and organize payoff information from credit unions, documenting it in a workbook before passing it to the Lease Buyout Advisor.
Collect any additional customer documentation as assigned by the Lease Buyout Advisor.
Conduct thorough audits of all paperwork and workbooks to ensure 100% accuracy and completion.
Follow up on requests for payoff information from credit unions and prepare payoff letter documentation in the workbook prior to handoff to the Lease Buyout Advisor.
Adhere to deadlines and adapt to changing circumstances, maintaining prompt and professional responses to all customers.
Document all customer interactions, whether through phone calls, paperwork, or face-to-face meetings, using the client’s AF proprietary LMMS and ALS systems.
Contact Credit Union partners to verify remaining payments or the current account status of off-lease vehicles before invoicing.
Requirements:
High School Degree Required; College Degree Preferred
1-3 years of Administrative Experience
1-3 years of Customer Service Experience
Finance or Automotive Experience Preferred
Proficiency in Microsoft Office products and internal software systems is essential to streamline the lease-end process.
Possess expert knowledge of the client’s auto finance "no surprise policy" for excess wear and tear.
Demonstrate expertise in the New York State Attorney General Leasing Excess Wear and Damage Arbitration Program.
Exhibit excellent written and verbal communication skills.
Foster a collaborative and helpful environment, prioritizing the assistance of customers and colleagues alike.
Be a positive and motivating influence within the team.
Embrace a collaborative ethos, as all members of the Lease Buyout department are cross trained to support the overall process. Proactive efforts to seek additional administrative support and training when needed are expected.
May require occasional additional hours based on business needs or perform other duties as assigned by the supervisor.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
New Castle, DE
Contract To Hire Nov 27, 2023 Office Call Center Contemporary Staffing Solutions is seeking a dynamic and customer-focused Part-Time Receptionist to join our client in New Castle, DE! The ideal candidate will be responsible for creating a welcoming and inclusive environment for all guests, with a specific focus on assisting individuals with disabilities. The role involves various receptionist duties, including phone handling, greeting guests, and utilizing Microsoft Outlook for daily tasks. This Contract-to-Hire opportunity is offering $20/HR!
Responsibilities:
Greet and welcome guests in a friendly and professional manner.
Assist individuals with disabilities in navigating the facility and ensure they reach their intended destination.
Handle incoming calls, transfer calls to the appropriate departments, and provide assistance by answering questions or redirecting calls as needed.
Use Microsoft Outlook on a daily basis for scheduling, email communication, and other administrative tasks.
Sort and distribute incoming mail promptly and efficiently.
Perform other receptionist duties as required, maintaining a flexible approach to support the overall office functions.
Requirements:
Previous experience in a receptionist or administrative role.
Proficiency in using Microsoft Outlook for email, scheduling, and other administrative tasks.
Comfort and experience in assisting individuals with disabilities, with a preference for candidates from health or behavioral health settings.
Strong interpersonal skills and the ability to communicate effectively with a diverse range of individuals.
Excellent organizational skills and attention to detail.
Ability to handle phone calls with patience and clarity, especially when dealing with confused or distressed callers.
Working Hours:
This is a part-time position. Will work both Thursday and Friday from 7:45am-3:45am about 16 hours per week. Could have opportunity to pick up more hours here and there.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Wilmington, DE
Direct Hire Nov 20, 2023 Legal
Contemporary Staffing Solutions is seeking a Corporate Litigation Legal Assistant to join our client in Wilmington, DE! The Corporate Litigation Legal Assistant will provide comprehensive support to the Corporate Litigation team. This Direct-Hire opportunity is offering an annual salary of $60,000-$70,000!
Responsibilities:
Provide comprehensive support to the Corporate Litigation team.
Assist attorneys in the preparation and filing of legal documents related to corporate litigation cases.
Manage and organize case files, ensuring accuracy and accessibility of information.
Conduct legal research and gather relevant information for litigation cases.
Draft correspondence, pleadings, and other legal documents as required.
Maintain communication with clients, courts, and opposing counsel.
Schedule appointments, court dates, and other relevant activities.
Ensure timely and accurate filing of legal documents, including after-hours filing when necessary.
Requirements:
2-3 years of experience as a legal assistant.
Specific experience in Corporate Litigation is highly preferred.
Tech-savvy with proficiency in legal software and Microsoft Office Suite.
Ability to work independently and efficiently in a remote work environment.
Additional Information:
The position involves after-hours filing, and the candidate should be prepared to accommodate such requirements.
This is a remote position, but the candidate should be local to the office.
The work shift is from 4:00 PM to 11:00 PM, allowing for flexibility in the work schedule.
The organization is open to negotiating the salary based on the candidate's experience and qualifications.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Wilmington, DE
Direct Hire Nov 20, 2023 Legal Contemporary Staffing Solutions is seeking a Bankruptcy Legal Assistant to join our client in Wilmington, DE! The Bankruptcy Legal Assistant will provide comprehensive support to the Bankruptcy department. This Direct-Hire opportunity is offering an annual salary of $60,000-$70,000!
Responsibilities:
Assist attorneys in the preparation and filing of bankruptcy documents.
Manage and organize case files, ensuring all documentation is accurate and up to date.
Conduct legal research and gather information relevant to bankruptcy cases.
Draft correspondence, pleadings, and other legal documents under the guidance of attorneys.
Maintain communication with clients, courts, and opposing counsel.
Schedule appointments, court dates, and other relevant activities.
Ensure timely and accurate filing of legal documents, including after-hours filings when necessary.
Collaborate with other legal assistants and staff to facilitate seamless workflow.
Requirements:
2-3 years of professional experience in a legal support role.
Prior experience in bankruptcy law is highly preferred.
Legal education or exposure is advantageous, but training can be provided for candidates with a strong willingness to learn.
Tech-savvy with proficiency in legal software and Microsoft Office Suite.
Ability to work independently, demonstrating strong organizational and multitasking skills.
Additional Information:
The position requires onsite presence to provide direct support to the attorneys.
Attorneys in the Bankruptcy department often work later hours; flexibility to accommodate these hours is essential.
The role involves after-hours filing and general assistance, including some overtime on occasions with midnight deadlines to ensure timely completion of tasks.
The candidate should be adaptable to occasional overtime requirements to meet critical deadlines.
The environment is dynamic, and the candidate should be prepared to handle varied tasks related to bankruptcy proceedings.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Metuchen, NJ
Direct Hire Nov 20, 2023 Office Call Center
Contemporary Staffing Solutions is seeking an Officer Manager to join our client in Metuchen, NJ! This position serves as the linchpin of our client’s clinics, ensuring seamless operations, client satisfaction, and effective communication with our dedicated team. If you thrive in a dynamic healthcare environment and have a passion for providing support, we encourage you to apply. This Direct-Hire opportunity is offering an annual salary of $50,000!
Key Responsibilities:
Oversee the clinic schedule, including coordinating client sessions, staffing assignments, and accommodating cancellations.
Act as the morning custodian, commencing clinic operations at 8am and assisting with cleaning and setup.
Perform evening closure duties, aiding in cleaning and ensuring the clinic is ready for the next day.
Manage general office operations, which includes cleaning, stocking, filing, organizing, and supply procurement.
Extend a warm welcome to clients and families each day.
Flexibly adjust the schedule to address staff or client call-outs.
Assist the Clinical Director in managing clinic processes and protocols within the Practice Management System.
Conduct necessary reports and audits, such as conversion audits and signature verification.
Interact with families with a positive attitude, answering any inquiries during pick-up and drop-off.
Uphold client and family satisfaction, escalating any concerns to the Clinical Director.
Report and troubleshoot clinic-related issues, including site maintenance, with support from the Central Office.
Collaborate with the Clinical Director to coordinate team engagement activities, including staff meetings, team-building events, community outreach, welcome activities for new team members, and acting as a fill-in RBT when required.
Qualifications:
A minimum of 1 year of experience in medical administration, preferably in a doctor's office setting.
Experience in ABA or the behavioral health field is a significant advantage.
An Associate Degree or higher in Healthcare Administration or Business is preferred but not mandatory.
Exceptional communication and customer service skills.
Prior experience with medical billing and electronic medical records (EMR) is preferred.
Confident telephone etiquette, adeptness in professional email communication, and strong interpersonal skills.
A pleasant and compassionate demeanor, particularly important for interactions with parents and children facing behavioral challenges, as well as in addressing staff-related issues.
Must possess a caring and understanding attitude.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Camden, NJ
Direct Hire Nov 17, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Grant Accountant to join our client in Camden, NJ for a hybrid opportunity! The Grant Accountant, reporting directly to the Controller/CFO, plays a crucial role in the post-award administration of grants for multiple Principal Investigators (PIs). The primary focus of this position is to ensure compliance with sponsor terms and conditions, as well as institutional policies and procedures. The Grant Accountant will actively engage in post-award management, demonstrating hands-on experience and familiarity with the various aspects of grant administration. This Direct-Hire opportunity is offering an annual salary of $70,000-$80,000!
Responsibilities:
Review grant-related documents, including applications, Notice of Award, Contracts, and Agreements, to identify award terms and conditions.
Apply any specified restrictions or budgetary controls based on the terms and conditions.
Gather internal documentation to ensure compliance before the setup of grant accounts.
Collaborate with PIs to appropriately allocate personnel to the project in line with award terms.
Monitor payroll transactions to ensure compliance with sponsor guidelines and institutional policy.
Monitor committed effort versus awarded effort, ensuring compliance with sponsor salary limitations.
Review financial transactions for adherence to GAAP, FASB, and Uniform Guidance.
Ensure accounts payable expenditures align with grant requirements and agency policies.
Coordinate the removal or transfer of unallowable costs.
Provide monthly grant status reports to PIs, including spending projections.
Ensure timely and accurate submission of all required financial and subrecipient reports (e.g., FFATA, FFR, RPPR).
Participate in the subrecipient monitoring process.
Review and approve subaward invoices, communicate spending concerns with the Research Office, and ensure timely receipt of final subaward invoices.
Confirm remaining balances for progress reports and provide final balances for carryover requests.
Ensure timely closeout of grants and contracts in accordance with sponsor requirements.
Monitor grants receivable and follow up on unpaid billings.
Support the annual agency financial audit.
Qualifications:
Bachelor's degree in accounting or a related discipline.
2-3 years of professional experience in NIH grant accounting and post-award management.
In-depth knowledge of NIH grants, cooperative agreements, and contracts requirements and regulations, as well as federal requirements such as Uniform Guidance.
Proficiency in Excel with a high level of attention to detail, efficiency, and organization.
Ability to adhere to deadlines and work effectively in a collaborative environment.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Camden, NJ
Direct Hire Nov 17, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Staff Accountant to join our client in Camden, NJ for a hybrid opportunity! The Staff Accountant, reporting to the Controller/CFO, plays a key role in handling various financial tasks, maintaining accurate records, and ensuring compliance with accounting and financial regulations. This position involves a range of responsibilities, including payroll processing, reconciliation, invoicing, and supporting general accounting functions. This Direct-Hire opportunity is offering an annual salary of $50,000-$60,000!
Responsibilities:
Process payroll within ADP, ensuring timely and accurate payments to employees.
Adhere to relevant tax and labor laws while managing payroll responsibilities.
Regularly reconcile bank statements with internal records to ensure accuracy.
Identify and address any discrepancies in a timely manner.
Invoice customers and proactively follow up on outstanding payments.
Maintain accurate records of invoicing and payment activities.
Complete timely and accurate reconciliations of balance sheet accounts and related schedules.
Ensure adherence to accounting standards and regulations.
Review expense reimbursements for accuracy and compliance with reimbursement policies.
Assist with Fixed Asset maintenance and reconciliation processes.
Prepare journal entries as needed, ensuring accuracy and compliance with accounting principles.
Cross-train with team members and share efficiencies across the accounting team.
Collaborate with colleagues to ensure smooth workflow and effective communication.
Provide ad-hoc financial data as needed to support audits and other requests.
Qualifications:
Bachelor's degree in accounting or a related discipline.
2-3 years of professional experience in payroll processing and invoicing.
High proficiency in Excel and other relevant accounting software.
Detail-oriented, efficient, and organized with a demonstrated ability to meet deadlines.
Strong knowledge of relevant tax laws, labor laws, and accounting principles.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Wilmington, DE
Contract Nov 16, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Part-Time Customer Service Representative to join our client for a hybrid opportunity in Wilmington, DE! We're on the lookout for individuals who are passionate about delivering exceptional customer service in the insurance industry. This Contract opportunity is offering $21-$23/HR!
Key Responsibilities:
Deliver personalized and seamless customer service via phone, email, or chat.
Handle customer transactions accurately and efficiently, ensuring satisfaction.
Show empathy during first notice of loss interactions and ensure proper resolution.
Act as the primary point of contact for agents, resolving queries.
Process individual policy requests submitted by agents via various channels.
Assist agents in answering policy inquiries and managing servicing needs.
Collaborate with agents to finalize quotes and convert them into policies, contributing to organizational growth.
Assist agents with technical issues, including access and password-related matters.
Provide real-time training on the Customer Portal and Customer Mobile App.
Empower agents to confidently assist customers by enhancing their system proficiency.
Qualifications:
1-3+ years of prior customer service experience, with a preference for high-volume support environments.
Proven ability to thrive in a high-performing customer service team, particularly within a fast-paced, growth-oriented setting.
Exceptional empathy and a deep understanding of both insured customers and agents.
Strong verbal and written communication skills, adaptable to various situations.
Cool under pressure, with excellent organizational skills, integrity, and follow-through.
A willingness to challenge norms while collaborating effectively with colleagues at all levels.
A strong sense of accountability, coupled with an enthusiastic and adventurous spirit.
Inherent curiosity and a passion for innovation.
Proficiency with the necessary technology.
Ability to work the following: M-F 10am-3pm (about 25 hours per week). Hybrid-Onsite M, W, F and at home T, TH.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Phoenix, AZ
Contract Nov 13, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Billing Clerk to join our client in Phoenix, AZ! The Billing Clerk is responsible for ensuring accurate billing for services rendered to clients. This position involves cross-referencing work completion reports and vendor invoices to generate invoices according to customer contracts. This Contract opportunity is offering $19/HR!
Duties and Responsibilities:
Access relevant documentation, such as Work Completion reports and Vendor Invoices, validating completeness, accuracy, and adherence to customer billing requirements as outlined in contracts.
Analyze vendor work completion reports, ensuring accurate quantification of services provided and confirming correct charges by vendors.
Review vendor invoices for essential information, including vendor details, invoice number, date, total amount, and remittance address, prior to processing.
Extract numerical data from vendor invoices, cross-referencing with customer contracts, and input accurate values into revenue fields for General Ledger posting; generate invoice proposals for customers.
Identify and rectify billing discrepancies, recommending appropriate corrective actions.
Address deficiencies on work completion reports in accordance with customer requirements, such as email notifications, RFPs, and service order creation.
Monitor and analyze patterns in vendor billing and customer credits, proposing process improvements as needed.
Verify Purchase Order (PO) information in customer third-party work order management systems, where applicable.
Perform other related duties as assigned by management.
Requirements:
High school diploma or general education degree (GED), or equivalent combination of education and experience.
Associate degree (AA) or equivalent from a two-year college or technical school, or six months to one-year related experience and/or training, or equivalent combination of education and experience.
Computer skills required, including proficiency in Microsoft Office Suite; familiarity with billing systems is advantageous.
Adapts to changes, manages competing demands, and adjusts approaches to fit different situations.
Follows instructions, takes responsibility for actions, and completes tasks on time.
Volunteers for tasks, seeks increased responsibilities, and takes independent actions when needed.
Demonstrates accuracy and thoroughness, looks for ways to improve quality, and applies feedback to enhance performance.
Balances team and individual responsibilities, contributes to a positive team spirit, and supports the success of the team.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Mount Laurel, NJ
Direct Hire Nov 9, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Revenue Integrity Analyst to join our client in Mount Laurel, NJ! In this role, you will be responsible for conducting root cause analytics, audits, and quantitative analysis to identify opportunities, issues, and process improvements within the Revenue Cycle. This Direct-Hire opportunity is offering an annual salary of $80,000-$85,000!
Responsibilities:
Perform quantitative and financial analysis, along with audits, to identify opportunities for improvement across the entire Revenue Cycle.
Ensure charge master and fee schedules compliance with government policies, procedures, and third-party payer needs.
Review and analyze necessary CPT changes related to quarterly and annual AMA CPT updates and regulatory changes.
Conduct internal billing audits to ensure coding and billing regulatory compliance and charge capture accuracy.
Develop close working relationships with management and staff in Revenue Integrity, Finance, Information Technology, Revenue, and Clinical Operations.
Perform deep-dive analysis to identify trends, solutions, and potential corrective action steps.
Monitor and assist with the review of revenue cycle workqueues in Epic.
Conduct analysis to identify issues, trending, root causes, and develop action plans for workqueue issues.
Assist in the strategic pricing process to optimize reimbursement within budget guidelines.
Participate in Epic performance reporting, including Revenue & Usage, Enterprise Charge Reconciliation, and Volume Reports.
Analyze billing errors and denial data to identify root causes of issues.
Work with Revenue Integrity Team, Clinical Operations, and Patient Financial Services staff to implement corrective actions and ensure compliant charges and accurate reimbursement.
Lead and participate in projects related to Revenue Cycle initiatives.
Provide input to Director and Manager for annual Revenue Integrity planning processes.
Requirements:
Bachelor's Degree in Accounting, Finance, or Healthcare preferred.
3 to 5 years of experience within a large hospital or integrated healthcare delivery system.
Ability to work collaboratively across disciplines and business lines.
Exceptional oral/written communication skills with a strong customer focus.
Excellent interpersonal and presentation skills.
Ability to communicate effectively with various stakeholders.
Strong prioritization, planning, and execution abilities.
Excellent critical thinking and analytical skills.
EPIC Revenue Integrity, Hospital Billing, Physician Billing Certification preferred.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Detroit, MI
Direct Hire Nov 7, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Legal Secretary/Executive Assistant to join our client in Detroit, MI! In this role, you will provide high-level administrative support to a Senior Partner. This Direct-Hire opportunity is offering an annual $70,000-$85,000!
Responsibilities:
Efficiently manage the Senior Partner's email, contacts, and calendar. Organize electronic files, including cleaning up emails and maintaining an organized filing system.
Handle heavy logistics and calendar management to ensure the Senior Partner's schedule runs smoothly.
Handle sensitive and confidential information in the most secure and discreet manner, recognizing the critical and confidential nature of the work.
Intake, process, and distribute a high volume of internal and external correspondence.
Coordinate travel arrangements, prepare itineraries, compile travel vouchers, and maintain travel records. Arrange domestic and international travel schedules and itineraries.
Submit expenses accurately and in a timely manner.
Interact with and maintain positive working relationships with all levels of internal team members.
Create, revise, and edit written materials as needed, including presentations.
Work alongside other administrative team members in a collaborative environment to ensure seamless operations.
Handle gift pickup, meal coordination, and other tasks as required.
Maintain files, order supplies, process expense reports, reconcile corporate credit card reports, and type correspondence and other reports as needed.
Represent the firm professionally in contacts with internal and external customers, answering or routing requests for information as required.
Provide backup administrative support to other functions when necessary.
Requirements:
Bachelor's Degree is strongly preferred.
6 years of overall administrative experience with 3-4 years supporting a C-Level executive or Senior Level Partner.
Exceptional organizational and administrative skills with a high level of attention to detail and a strong sense of urgency.
Excellent listening and communication skills.
Strong interpersonal skills necessary to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
Strong computer skills, including a high proficiency in using and navigating PC platforms and Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to quickly learn and adapt to new technology.
Self-motivated and capable of working with minimal instruction and supervision.
Ability to efficiently plan, organize, and implement work priorities in a fast-paced environment.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Wayne, PA
Contract Nov 6, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Training Assistant to join our client in Wayne, PA for a hybrid opportunity! The Training Assistant will work closely with the Training team to support the development and coordination of training programs. Your responsibilities will include identifying critical resources to meet training requirements, offering ongoing mentorship to team members, and ensuring a culture of encouragement, professionalism, and customer advocacy. In addition, you will assist with quality assurance activities and collaborate closely with the Quality Assurance Team to identify trends and training needs. This Contract-to-Possible-Hire opportunity is offering $21/HR!
Key Responsibilities:
Collaborate with the Training team to develop, organize, and coordinate training programs for designated employees.
Work closely with Supervisors to identify resources needed to fulfill training requirements effectively.
Provide mentorship and support to team members in developing the skills and competencies required for success.
Maintain a climate of encouragement, professionalism, and customer advocacy within the training environment.
Assist with quality assurance activities, gathering and analyzing data to ensure the effectiveness of training programs.
Interact closely with the Quality Assurance Team to identify trends and training needs, contributing to continuous improvement.
Requirements:
High School Diploma or equivalent.
Proficiency in PC skills, including Word, Excel, and Microsoft Office Suite. Presentation capabilities.
Excellent verbal and written communication skills.
Strong attention to detail.
Ability to multitask, prioritize tasks, and ensure assignments are delivered on time.
Mastery of customer service, analytical, and problem-solving skills.
Demonstrated analytical and problem-solving skills.
Demonstrated team behavior, including conflict resolution, personal and team accountability, openness to influence, and team commitment.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Philadelphia
Direct Hire Oct 30, 2023 Legal
An experienced Patent Docketing Specialist is needed to join our client in Philadelphia, PA for a hybrid role! Also accepting candidates in, Washington DC, Dallas TX, Boston MA, Chicago IL, Houston TX, San Francisco CA, Orange County CA, Silicon Valley CA, Los Angeles CA, and Century City CA. In this role, you will primarily be responsible for coordinating all areas of the CPI database. This Direct-Hire role offers up to $85k annually!
Key Responsibilities:
Coordinates all areas of the CPI database including:
All information pertaining to each specific application and docket due dates, and remarks,
Incoming domestic and foreign client related communications,
Incoming Patent and Trademark Office communications filed in the Patent office.
Processing delivery of incoming electronic communications pursuant to departmental procedures.
Providing docket, status, and maintenance reports to patent personnel and attorneys as requested.
Requirements:
Minimum of one year of docketing experience or equivalent knowledge of patent processes
High school diploma.
Proficiency in Microsoft Office (Word, Outlook, and Excel).
Strong attention to detail and organization skills.
The ability to work well under pressure and participate in a team environment are required.
Excellent verbal and written communication skills are necessary.
Flexibility to work overtime preferred.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Philadelphia, PA
Contract Oct 26, 2023 Office Call Center Contemporary Staffing Solutions is seeking a Client Services Associate to join our client for a hybrid opportunity in Philadelphia, PA! As a Client Services Associate, your primary role is to provide steadfast support to designated Relationship Managers in their day-to-day interactions with clients. This multifaceted position involves portfolio management, trust and investment account administration, adherence to compliance requirements, and various other tasks aimed at fostering strong client relationships with both external professional advisors and internal business partners. The Contract opportunity is offering $23-$25/HR!
Responsibilities:
Aid relationship managers in administering trust, investment, and retirement accounts.
Responsibilities encompass daily transaction processing, handling securities transfers, processing cash and check requests, managing deposits, addressing routine client inquiries, and updating client information.
Regularly monitor and review daily reports to ensure accuracy, resolve issues, and follow up as needed.
Assist with account opening, asset transfers, account terminations, and special asset management.
Become proficient in client support technology systems, including the client relationship management system and the system of record for client transactions.
Manage incoming and outgoing client communications, which includes drafting correspondence and overseeing document retention.
Serve as the initial point of contact for client inquiries and team communications.
Handle routine to moderately complex client matters independently, conducting research and taking appropriate actions with guidance from senior officers, as necessary.
Act as a backup to other team/office support professionals, ensuring seamless team-based coverage.
Coordinate client meetings, including scheduling, arranging dining, travel, security, and related activities.
Assist in receiving client guests and answering office phones as needed.
Communicate with clients professionally and discreetly, maintaining confidentiality in all interactions.
Prepare client meeting materials, collaborate on presentation materials for meetings, and coordinate with various departments to meet deadlines.
Assist in completing expense reports and other related requirements for professionals.
Develop a strong understanding of Portfolio Management & Wealth Advisory functions, as well as company policies, procedures, and best practices.
Participate in special projects and identify opportunities for process improvements.
Fulfill any other duties and responsibilities assigned, always ensuring compliance with company policies and practices.
Required Qualifications:
Bachelor’s degree or equivalent experience is required.
At least 1 year of internship, co-op, or working experience in Financial Services or a related field.
Minimum of two years of experience in financial services, with a preference for experience in a fiduciary environment. (Preferred)
Proficiency in Microsoft Office and electronic tools and systems for daily tasks, including document management, investment reporting, and transaction processing. Knowledge of Salesforce.com applications is a plus.
Exceptional interpersonal skills, with a demonstrated ability to effectively interact with clients in person and over the phone, as well as other professionals.
Strong verbal and written communication skills and a pleasant telephone manner.
Proven organizational and problem-solving skills, with the ability to thrive under pressure and a consistent focus on accuracy and attention to detail.
Self-motivated with a high level of initiative.
Thorough understanding of client privacy and confidentiality principles
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Jacksonville, UY.FD
Contract To Hire Oct 26, 2023 Accounting Finance
Contemporary Staffing Solutions is seeking an Accounting Clerk to join our client for a hybrid opportunity in Jacksonville, FL! The Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs (e.g. NetSuite) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers. This Contract-to-Hire opportunity is offering $21-$25/HR!
Responsibilities:
Provide accounting and clerical support to the accounting department
Type accurately, prepare and maintain accounting documents and records
Prepare bank deposits, general ledger postings and statements
Reconcile accounts in a timely manner
Daily enter key data of financial transactions in database
Provide assistance and support to company personnel
Research, track and restore accounting or documentation problems and discrepancies
Inform management and compile reports/summaries on activity areas
Function in accordance with established standards, procedures and applicable laws
Constantly update job knowledge
Requirements:
High school degree; Associate’s degree or relevant certification is a plus
Proven accounting experience, preferably as an Accounts Receivable Clerk or Accounts Payable Clerk
Familiarity with bookkeeping and basic accounting procedures
Competency in MS Office, databases and accounting software. Experience with NetSuite is preferred.
Hands-on experience with spreadsheets and financial reports
Accuracy and attention to detail
Aptitude for numbers
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Well organized
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Montvale, NJ
Contract Oct 26, 2023 Accounting Finance Contemporary Staffing Solutions is seeking a Part-Time Auditor to join our client in Montvale, NJ! The role primarily entails the execution of repetitive manual tasks, involving the review of transaction records and attachments for compliance. Attention to detail is pivotal for success in this position. This contract opportunity is offering $19-$25/HR!
Responsibilities:
Aid in the auditing of financial transactions and records.
Conduct comprehensive reviews of transaction data.
Execute audits to ensure alignment with company regulations and industry standards.
Navigate our systems to access transaction records.
Retrieve attachments from transaction records.
Scrutinize attachments for compliance with established regulations.
Maintain precise and well-organized records of audit findings.
Document any non-compliance issues discovered during the audit process.
Prepare clear and concise reports summarizing audit results.
Collaborate with colleagues to ensure the efficient completion of audit tasks.
Participate in team meetings and discussions as required.
Qualifications:
Previous experience in an accounting firm is a significant advantage.
Proficiency in Microsoft Office applications (Word, Excel, Outlook).
Strong general computer skills and an aptitude for adapting to new software.
Exceptional attention to detail and a strong commitment to accuracy.
Capable of efficiently managing repetitive tasks.
This is a part-time, temporary position, requiring 20-25 hours of work per week with a flexible schedule during the workweek. You will be expected to be present in our Montvale, NJ office 2-3 days per week.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
Seabrook, NJ
Direct Hire Oct 26, 2023 HR Contemporary Staffing Solutions is seeking an HR Manager to join our client in Seabrook, NJ! In this role, you will be directly responsible for the comprehensive administration, coordination, and execution of human resources functions within a union facility with a workforce of over 150 employees. Your primary duties will encompass overseeing various aspects of day-to-day HR operations, including employee relations, performance management, safety, benefits administration, recruitment and retention, new employee orientation, EEO and new hire reporting, and coordination of company events at the facility. This Direct-Hire opportunity is offering an annual salary of $95,000-$119,000!
Responsibilities include:
Hands-on management and execution of all HR functions at the site.
Collaborate with leaders to enhance business performance through expertise in workforce planning, change management, employee productivity, recruitment and selection, and employee relations.
Provide guidance to managers and employees in alignment with company policies, legal considerations, and facilitate the resolution of employee relations issues.
Implement and execute employee relations programs and practices that foster a positive organizational culture and enhance management effectiveness.
Introduce and drive corporate programs, including policies, development, and employee engagement initiatives.
Assist management in crafting career development plans based on performance reviews, Talent Review, and other relevant factors.
Develop, coordinate, and oversee training initiatives, including annual Talent Review, leadership development, and employee skills training.
Manage the performance management process and drive management in executing performance-related action plans.
Schedule meetings and ensure HR representation for "off-shift" employees (2nd and 3rd shift).
Serve as a key representative on the business unit’s leadership team, providing valuable input in strategic processes.
Manage and execute the recruitment process, including advertising, job descriptions, applicant screening, interview scheduling, and reference checks.
Develop and maintain relationships with recruitment agencies for both temporary and permanent placements.
Oversee the new employee on-boarding process.
Maintain HRIS, payroll systems, time and attendance systems, and ensure data integrity.
Support the corporation's benefits team in coordinating and managing benefits plans, annual open enrollment, and issue resolution.
Collaborate with the site's safety committee to implement best safety practices, reduce risk, minimize exposure, and effectively manage claims.
Fulfill the role of the group's Safety & Risk Management Officer.
Partner with leadership to manage all required safety programs and training.
Supervise and cultivate staff within the Human Resources Department.
Ensure compliance with relevant federal, state, and local laws and regulations.
Work closely with the members of the United Food and Commercial Workers International Union in various areas, including communications, grievance resolution, policy implementation, and compliance with the Collective Bargaining Act.
Perform other related duties as needed and assigned.
Minimum Required Qualifications:
Bachelor's degree in Business, Human Resources, or a related field.
Five or more years of progressive HR generalist experience in manufacturing or a related field.
Preferred: Two or more years of experience at the management level.
Excellent verbal and written communication skills.
Strong attention to detail and multitasking abilities.
Professional in Human Resources (PHR) certification is preferred, or the ability to obtain certification.
Ability to work independently.
Stays updated on laws and regulations impacting HR practices.
Demonstrates credibility and integrity.
Capable of building and maintaining relationships.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
